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ADVERTISING WEEKLY BOARD OF COUNTY COMMISSIONERS AGENDA AND <br />TELEVISING THE MEETING <br />County Administrator Jim Chandler made the following <br />- presentation: <br />TO: Board of County Commissioners DATE: November 18, 1992 FILE: <br />Advertising Weekly BCC <br />SUBJECT: Agenda 8 Televising the <br />Meeting <br />.James E. Chandler <br />FRO 'County Administrator REFERENCES: <br />Attached is an outline of the requirements and preliminary. cost estimates for <br />publishing the agenda and televising the Commission meetings. <br />Another alternative for televising is the potential for an agreement with the <br />School Board. The Board has plans to televise their meetings, utilizing their <br />own equipment and students. In discussions with Superintendent Gary Norris, <br />he expressed a willingness to provide the service for the County. The <br />equipment is currently on order and once received there will be a student <br />training period. He advised that televising of the School Board meetings should <br />begin in approximately two (2) months. If the Commission concurs, I will <br />continue to explore this alternative with Gary Norris and will bring back a <br />specific proposal for consideration. <br />Placing the Weekly Agenda in the Press Journal <br />The Press Journal representative suggested a space of 4.25 inches wide by 11.75 <br />inches long for a total of 23.50 inches after he reviewed a sample of recent <br />agendas. The cost of publication Is $10.92 per inch which equates to about $257 <br />per week or $12,336 per year. However, some agendas will be shorter and some <br />will be longer resulting in different weekly costs but averaging out to the size <br />and cost indicated above. If the agenda is placed in the Saturday or Sunday <br />paper, the deadline for getting the agenda to the newspaper office is Thursday <br />at noon. If the agenda is placed in the Monday paper, the deadline is Friday at <br />noon. No additional agenda format is needed. The Press Journal representative <br />said to just mark out the agenda parts not needed in the advertising to save <br />space such as the commissioners' names and page numbers. In addition, if the <br />county wants to place the agenda in the "free press", which has a circulation of <br />13,000 on Thursdays and Sundays only, for those citizens who do not subscribe <br />to the Press Journal, the additional cost would be $3.00 more per inch or a total <br />of $13.92 per inch which equates to $327 per week or $15,696 per year. <br />W <br />NOV 2 41992 BOOK <br />