9/14/1993 - Laserfiche WebLink

Home Browse Search

Commissioner Adams questioned the $38,880 bid from Spencer. She pointed out that staff's memo states that the not to exceed annual amount is $6,500 for three years, and when she multiplied 3 x $6500, she was uncomfortable with the spread difference between $38,880 and $19,500. General Services Director Sonny Dean explained that the $6,500 is for the buildings listed for the next fiscal year from October, 1993 to September, 1994. We allow ourselves some room in there so that if we have a new building or a new service, we have the ability to add on. The Courthouse will be coming on line for part of next fiscal year. Commissioner Adams felt the not to exceed annual amount of $6,500 is misleading since the actual not to exceed amount is $38,800 over the 3 -year period. Director Dean explained that if you multiply the monthly total of $540 to service the buildings that are listed by 12, it comes to $6,480, which is $19,440 for three years. Administrator Chandler interjected that the difference between $19,440 and $38,880 is if other buildings come on line. What this does is set our unit prices for the buildings. The buildings listed here will be serviced for $6,480 per year. If we have any increases, it will not exceed the $38,880. ON MOTION by Commissioner Eggert, SECONDED by Commissioner Tippin, the Board unanimously awarded Bid #4006 to Spencer Pest Control, as recommended by staff. J. Award Bid #4004 - Chiller Maintenance The Board reviewed the following memo dated 9/2/93: DATE: September 2, 1993 TO: BOARD OF COUNTY COMMISSIONERS THRU: James E. Chandler, County Administrator H.T. "Sonny" Dean, Director .0 Department of General Services FROM: Fran Boynton Powell, Purchasing Manager SUBJ: Award Bid 04004/Chiller Maintenance. Buildings and Grounds BACKGROUND INFORMATION: Bid Opening Date: August 27, 1993 Advertising Dates: August 11, 18, 1993 Specifications Mailed to: Fourteen (14) Vendors Replies: Three (3) 13 q� BOOK 90 F -,v F 511