9/14/1993 - Laserfiche WebLink

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M M' M A selection committee was designated on July 26, 1993, and approved by County Administrator Jim Chandler. The five firms were interviewed on August 6, 1993, and at the conclusion of the presentations, the committee ranked Pallans Associates as number one. On August 17, 1993, the Board authorized staff to proceed with negotiations for a contract with Pallans Associates. Negotiations have been completed and a proposed contract is now before the Board for consideration. The original price quoted by Pallans Associates in the RFP was $5,655.00, plus reimbursables, to complete Phase I and II of the scope of work. Rather than have a contract that is somewhat open ended and the fact that considerable time will have to be spent in the county working on this project, staff opted for a not -to -exceed price to complete the two phases noted. The contract price proposed to the Board is a cost not to exceed $6,000 for the two phases, with the study to be completed within 100 days. Pallans Associates will not be entitled to receive reimbursement in the form of mileage, lodging, meals, administrative expenses, or any other costs that exceed $6,000.00. Funding for the project will be from existing funds of the fire and EMS budgets. No additional funding is being sought from the Board for the communications study. ALTERNATIVES AND ANALYSIS References have been checked on Pallans and Associates with very favorable remarks. It should be noted that he is- a full time employee of Dade County as Communications Projects Manager. He has conveyed to staff that he has and will have ample time to complete the study and no conflict will occur since he will be on leave during his work in this county. Pallans is a communications engineer with a substantial history of experience in the communications field. His references were totally favorable and he has demonstrated an ability to deliver his consulting projects on time and within budget. He is also a frequency coordinator for APCO and is managinga $50 million dollar communications project for Dade County. Staff recommends the Board approve the contract for $6,000 with Pallans Associates and authorize the Chairman to execute the necessary documents. Commissioner Macht questioned whether it would be good practice to hire an employee from another government entity, and Attorney Vitunac advised that there is no problem in our procedures in hiring him if it is in the best interest of our county. It may be that it is not in the best interest of Dade County to have him do the study, but that is their problem. 29 a W BOOK 90 F -Au.