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I Boor 99 FrAJF •376 MAY 10 1994 —RECOMMENDATION Staff recommends the following: 1. Award the bid to Arapaho Citrus Management as the sole bidder for the contract for grove maintenance with the exception of line item 5, page 18 (Drainage Maintenance), this will be done by the Utilities Department along with the mowing. 2. Establish an Open End Contract with Arapaho Citrus Management with a not to exceed amount of $45,000.00 during the Contract period. Last year's expenditures was $43,266.01. 3. Authorize the Purchasing Manager to renew this contract subject to satisfactory performance, zero cost increase, vendor acceptance, and the determination that renewal is in the best interest of the County. Commissioner Adams asked for further explanation of the costs because it seemed to her that $45,000 is an awful lot of money since we only received $2,000 from the sale of oranges. Administrator Chandler explained that we did make a few hundred dollars above our expenses on this portion of the grove, which is the area that we plan on developing into wetlands as part of our wastewater treatment master plan. When that portion is deleted from the $45,000 contract for next year, a unit price will be applied to -each aspect of the groves. Commissioner Adams also was concerned that the one bid we received wasn't from a management firm in this county. She would like to see this rebid. General Services Director Sonny Dean related how difficult it has been in the past to get firms to bid on this. This year we sent out 15 requests for bids and this is the only bid we received. Utilities Director Terry Pinto noted that although we just broke even on the grove itself, we did get rid of 26 million gallons of effluent on that grove. Chairman Tippin suggested that we offer more alternatives in the bidding. MOTION WAS MADE by Commissioner Adams, SECONDED by Commissioner Macht, that the Board direct staff to rebid this item with more alternatives. Under discussion, Commissioner Bird pointed out that we are breaking even and getting rid of a lot of effluent. In addition, he noted that the owner of the only firm -that bid lives in Indian River County.