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Board of County Commissioners <br />Meeting Minutes - Final January 23, 2018 <br />Attachments: Staff Report <br />AVI Vendor Quote A (GSA) <br />AVI Vendor Quote B (GSA) <br />AVI Vendor Quote (Open Market) <br />EBS Vendor Quote (Open Market) <br />Cost Comparison Worksheet <br />Management and Budget Director Michael Smykowski delivered a brief history <br />on the audio/video (A/V) and broadcasting system that is presently being used <br />in the Commission Chambers, and explained why he felt it was time to consider <br />an upgrade to digital equipment and wiring. He informed the Board of the bids <br />that were requested and the quotes that were received; and confirmed that <br />Encore Broadcast Solutions (EBS) submitted the lowest quote for the <br />equipment and installation at a cost of $212,423.45, which would include a <br />three (3) year maintenance contract at no additional cost. <br />Director Smykowski added that, at the time the quotes were being reviewed, the <br />Building Department requested the installation of a projector and drop-down <br />projector screen to be included in the upgrade. For continuity of operations <br />and maintenance, staff felt that the same contractor should be responsible; <br />therefore, requested the Board to authorize the County Administrator to approve <br />an additional Purchase Order to EBS, once a quote has been obtained. <br />Director Smykowski estimated the quote for the projector, drop-down screen <br />and associated installation to be in the range of $20,000.00 to $25,000.00, <br />dependent upon the Structural Engineer's requirements to install the drop-down <br />screen. <br />Members of the Board voiced their questions and concerns regarding the <br />proposed equipment purchase, noting that they were committed to broadcasting <br />the County Commission meetings to the public. Network Technician Adam <br />Williams and County Administrator Jason Brown explained the physical and <br />technological changes that would take place. <br />Chairman O'Bryan requested, with agreement from Administrator Brown, that <br />staff would return to the Board if the quote for the additional projector <br />equipment and installation went beyond $30,000.00. <br />J. Burklew, 2455 Pine Avenue, questioned the level of technology being <br />proposed. <br />A motion was made by Commissioner Adams, seconded by Vice Chairman Solari, <br />to approve staff's recommendation. The motion carried by the following vote: <br />Aye: 5 - Chairman O'Bryan, Vice Chairman Solari, Commissioner Adams, Commissioner <br />Flescher, and Commissioner Zorc <br />Indian River County Florida <br />Page 10 <br />