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Page 2 CDA Solutions, Inc. Sole Source Provider BCC Agenda Item for February 13, 2018 requirements. Currently, the Main CCN system at IRC Courthouse is managed by IRC Sheriff's Department (IT Department). After the initial one-year installation warranty expired on this system, IRC Sheriff's Department chose not to purchase a maintenance support contract, and site license renewal on this CCN system. The required rate for this site license / annual service contract is currently quoted in the vicinity of $15,000.00 per year. There is no site license or annual service contract fee associated with the Digital Watchdog system. IRC Courthouse is currently planning several new site construction / expansion projects; some already underway, which will require the addition of multiple new CCTV security cameras at the Courthouse site. The existing Main CCN system / software is already extended to its reliability and cost effectiveness limits. The two new IRC Courthouse construction projects, Courtroom Renovations and the Secure Judges Parking Area will require the addition of 20+ new CCN security cameras, to the existing Main CCTV system. IRC staff proposes to replace the existing Milestone CCTV system software with the Digital Watchdog software application installed by CDA Solutions Inc. The County currently operates a Digital Watchdog CCN system at the Courthouse that is an independent CCN security camera system to securely cover all Courtrooms and Hearing rooms. It should be noted that this particular Digital Watchdog CCTV system is separate from the IRC Courthouse Main CCTV system as required by law. Digital Watchdog CCN systems also have the capability to back-up CCTV system video records to the Main CCTV server, currently located at County Administration building. Digital Watchdog applications CCN system video records are currently set to fail over to the IRC Admin CCTV server. These CCN systems were all installed and are supported by CDA Solutions Inc. The IRC Courthouse Main CCTV system needs to be replaced with a Digital Watchdog system in order to be compatible with the existing Digital Watchdog system in use to cover the Courtrooms and Hearing Rooms. It is the recommendation of staff that we move forward with the proposed Digital Watchdog (DW Spectrum) software conversion described above, provided and installed by CDA Solutions Inc. who currently supports and maintains most of the CCN security systems at the County. Funding for services by CDA Solutions, Inc. for the Courthouse Digital Watchdog CCN is budgeted and available in the current fiscal year in Optional Sales Tax/ Courthouse Security Access System Account No. 31522019-066510-17007 and in FY 17/18 Public Work Facilities, Other Equipment, Account No. 00122019-034690. Funding is budgeted and available in the FY 17/18 SWDD budget for CCN Security Systems at the Fellsmere Convenience Center Account No. 411-166002 and in the FY 17/18 Utilities budget for the Utilities Operations Center, Account No. 471-166002. RECOMMENDATION Staff recommends the Board of County Commissioners declare CDA Solutions, Inc. as the County's sole source provider for Digital Watchdog CCN security camera systems for Indian River County facilities. Staff recommends that the Board authorize Purchasing to issue a Purchase Order for $8,394.39 for the installation of Digital Watchdog CCN security camera system software at the IRC Courthouse, issue a Purchase Order for $9,953.60 for an expandable NAS Server to backup the CCN security camera system County wide, issue a Purchase Order for $25,632.33 for installation of a Digital Watchdog CCB1 C:\Users\legistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@OCOEDBDC\@BCL@OCOEDBDC.docx