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➢ Dependent Status Verification <br />➢ ACA Measurement/Eligibility/Data <br />➢ ACA Reporting and Filing <br />➢ Premium Billing Reporting <br />➢ Total Compensation Statements <br />➢ Reporting and Training Support for Benefit Administration System <br />Implementing a benefit administration system will provide the following improvements: <br />➢ Professional web -based benefits portal for each constitutional office that is <br />personalized with agency benefits, branding and messaging <br />➢ Simplified easy to understand online enrollment experience— no more paper forms <br />➢ Accessibility via computer, tablet, or smart phone <br />➢ Online information and videos explaining benefit options accessible 24/7 for review <br />with family <br />➢ Benefit calculator reflecting employer and employee portion of premiums <br />➢ Single entry of data for employee and dependent information reducing data entry <br />errors <br />➢ Integration with benefit carriers to transmit enrollment data through data file feeds <br />➢ Automatic enrollment reminders for employees to avoid missed deadlines <br />➢ Premium billing reports for payment of premiums <br />➢ Comprehensive Affordable Care Act tracking, reporting and filing <br />➢ Simplified dependent status verification — no more trips to HR to turn in documents <br />➢ Delivery of annual notices to employees reducing paper waste <br />➢ Total compensation statements reflecting total value of employee benefits <br />➢ Online evidence of insurability <br />➢ Improved access to information for benefit administration and reporting <br />ANALYSIS: <br />Lockton obtained proposals from five (5) vendors. One vendor was eliminated due to cost and <br />four (4) vendors were invited to make presentations to a review committee comprised of twelve <br />(12) representatives from the BOCC, Sheriff's Office, Clerk of Court, Tax Collector, Property <br />Appraiser and Supervisor of Elections. Each presentation was three (3) hours and the vendors <br />were: <br />• Hodges -Mace <br />• Explain My Benefits <br />• BenefitFocus <br />• BenefitExpress <br />The committee overwhelmingly ranked Hodges -Mace and BenefitExpress as the top two (2) <br />finalists (rating sheet attached). A second presentation was scheduled with each finalist and <br />Lockton began the reference checking process. Following the finalist presentations, Committee <br />members determined that either vendor would be able to provide benefit administration <br />services. <br />161 <br />