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elements of the previous year; and, a current proposal containing work elements commensurate <br />with the needs of that county and a proposed budget. <br />Eligible "Administration" items include, but are not limited to: <br />• Salary and Benefits, but not overtime or backfill (include timesheets with employee & supervisor <br />signatures or Time and Effort form — focus is on proof of hours actually worked) <br />• Utility (electric, water and sewage) and Telephone Bills (landlines, cellular, and satellite) <br />• Internet Service <br />• Maintenance Agreements for equipment or services (reimbursement can only be claimed for <br />services within the Agreement period) <br />• Supplies <br />• Memberships (reimbursement is allowed in agreement period in which memberships are paid) <br />• Software and upgrades <br />• Publications <br />• Postage <br />• Other Personnel/Contractual Services <br />o Reimbursement for services by a person(s) who is not a regular or full time employee filling <br />established positions. This includes but is not limited to, temporary employees, student or <br />graduate assistants, fellowships, part time academic employment, board members, <br />consultants, and other services. Position descriptions are required. <br />o Consultant Services require a pre -approved Contract or purchase order by the Division. <br />Copies of additional quotes shall also be supplied when requesting pre -approval. These <br />requests shall be sent to the grant manager for the Division for review. <br />If the recipient seeks reimbursement for administration activities, then the following shall be submitted: <br />• Documentation that clearly indicates hours worked for full or part-time staff or <br />contractors/consultants, position descriptions, and proof employee was paid. <br />• Time and attendance form for full or part-time staff or contractors/consultants. <br />• Receipts and proof of payment (e.g. canceled check, electronic funds transfer confirmation, credit <br />card statement and payment to credit card company for that statement) for any expenditures in <br />support of administration costs. <br />• An agenda for any attending meeting/conference. <br />• Invoices and proof of payment for Travel costs (e.g., airfare, mileage, per diem, hotel) related to <br />administration activities. <br />26 <br />