6/26/2018 10:56:42 AM
6/26/2018 10:57:03 AM
BCC Regular Meeting
Board of County Commissioners
Book and Page
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Contract Number: 14-BG- -10-40-01-031 <br /> STATE-FUNDED SUBGRANT AGREEMENT <br /> THIS AGREEMENT is entered into by the State of Florida, Division of Emergency Management, with <br /> headquarters in Tallahassee, Florida (hereinafter referred to as the"Division"), and Indian River County <br /> (hereinafter referred to as the"Recipient"). <br /> THIS AGREEMENT IS ENTERED INTO BASED ON THE FOLLOWING REPRESENTATIONS: <br /> A. The Recipient represents that it is fully qualified and eligible to receive these grant funds to provide the <br /> services identified herein; and <br /> B. The Division has received these grant funds from the State of Florida, and has the authority to subgrant <br /> these funds to the Recipient upon the terms and conditions below; and <br /> C. The Division has statutory authority to disburse the funds under this Agreement. <br /> THEREFORE, the Division and the Recipient agree to the following: <br /> (1) SCOPE OF WORK. <br /> The Recipient shall perform the work in accordance with the Program Budget and Scope of Work, <br /> Attachment A and B of this Agreement. <br /> (2) INCORPORATION OF LAWS, RULES, REGULATIONS AND POLICIES <br /> The Recipient and the Division shall be governed by applicable State and Federal laws, rules and <br /> regulations, including those identified in Attachment F. <br /> (3) PERIOD OF AGREEMENT <br /> This Agreement shall begin on July 1, 2013 and shall end June 30, 2014, unless terminated earlier <br /> in accordance with the provisions of Paragraph (12) of this Agreement. <br /> (4) MODIFICATION OF CONTRACT <br /> Either party may request modification of the provisions of this Agreement. Changes which are <br /> agreed upon shall be valid only when in writing, signed by each of the parties, and attached to the original of this <br /> Agreement. <br /> (5) RECORDKEEPING <br /> (a) As applicable, Recipient's performance under this Agreement shall be subject to the federal <br /> OMB Circular No. A-102, "Common Rule: Uniform Administrative Requirements for Grants and Cooperative <br /> Agreements to State and Local Governments" (53 Federal Register 8034) or OMB Circular No. A-110, "Uniform <br /> Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other <br /> Nonprofit Organizations,"and either OMB Circular No. A-87, "Cost Principles for State, Local and Indian Tribal <br /> Governments,"OMB Circular No. A-21, "Cost Principles for Educational Institutions,"or OMB Circular No.A-122, <br /> "Cost Principles for Non-profit Organizations." <br /> (b) The Recipient shall retain sufficient records to show its compliance with the terms of this <br /> Agreement, and the compliance of all subcontractors or consultants paid from funds under this Agreement, for a <br /> period of five years from the date the audit report is issued, and shall allow the Division or its designee, the State <br /> Chief Financial Officer or the State Auditor General access to the records upon request. The Recipient shall <br /> ensure that audit working papers are available to them upon request for a period of five years from the date the <br /> audit report is issued, unless extended in writing by the Division. The five year period may be extended for the <br /> following exceptions: <br /> 1. If any litigation, claim or audit is started before the five year period expires, and extends <br /> beyond the five year period, the records shall be retained until all litigation, claims or audit findings involving the <br /> records have been resolved. <br /> 2. Records for the disposition of non-expendable personal property valued at$5,000 or <br /> more at the time it is acquired shall be retained for five years after final disposition. <br /> 3. Records relating to real property acquired shall be retained for five years after the <br /> closing on the transfer of title. <br /> (c) The Recipient shall maintain all records for the Recipient and for all subcontractors or <br /> consultants to be paid from funds provided under this Agreement, including documentation of all program costs, in <br /> /,/Z- I <br />
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