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Attachment C Budget Narrative I. Categories and Eligible Activities Emergency Management Preparedness and Assistance Grant FY2013-2014 allowable costs are divided into the following categories: salary and benefits, other personal contractual services, expenses, operating capital outlay and fixed capital outlay are allowable. A. Salaries and Benefits Salaries and Benefits are eligible for reimbursement under the EMPA Agreement. The Staffing Detail Worksheet must list the position for which reimbursement is requested. Eligible categories for reimbursement include, but are not limited to: • Regular Salary • Overtime • FICA • SS/Medicare • Retirement • Life/Health Insurance • Leave Payout Accumulated sick/vacation time paid out within the Agreement period (this must be claimed during the Agreement period in which the payout occurred (regardless of which Agreements were in place at the time of accumulation) B. Other Persona[/Contractual Services This category allows for reimbursement for services by a person(s)who is not a regular or full time employee filling established positions. This includes but is not limited to, temporary employees, student or graduate assistants, fellowships, part time academic employment, board members, consultants, and other services. Consultant Services require a pre-approved Contract or purchase order by the Division. Copies of additional quotes should also be supplied when requesting pre-approval. These requests should be sent to the Contract Manager for the Division for review either via e-mail or U.S. Mail. The Division will respond within five (5) business days to requests for pre-approval unless additional information is needed from the county. If requested, the response date will begin when the additional information is received. If no response is received by the close of business on the 51h business day, the contract or purchase order will be approved by default. Once approved, a copy of the Agreement must be sent to the Contract Manager within ten (10) days of execution. C. Expenses Expenses are defined as usual, ordinary, and incidental expenditures by an agency, including but not limited to, commodities and supplies of a consumable nature, current obligations and fixed charges. Expenditures defined as Operating or Fixed Capital Outlay should not be included in this category. Backup Documentation should reflect the amount requested on the Expenses Detail of Claims form. Eligible items in the Expenses category include, but are not limited to: • Utility(electric, water and sewage) and Telephone Bills (landlines, cellular, and satellite) • Internet Service /y�- 14