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11/05/2013AP-B
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11/05/2013AP-B
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Last modified
6/26/2018 10:56:42 AM
Creation date
6/26/2018 10:57:03 AM
Metadata
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Meetings
Meeting Type
BCC Regular Meeting
Document Type
Agenda Packet
Meeting Date
11/05/2013
Meeting Body
Board of County Commissioners
Book and Page
195
Supplemental fields
FilePath
H:\Indian River\Network Files\SL00000G\S0004NT.tif
SmeadsoftID
14234
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Principles for State, Local and Indian Tribal Governments," OMB Circular No. A-21, "Cost Principles for <br /> Educational Institutions,"or OMB Circular No. A-122, "Cost Principles for Non-profit Organizations." <br /> (b) The Recipient shall retain sufficient records to show its compliance with the terms of <br /> this Agreement, and the compliance of all subcontractors or consultants paid from funds under this <br /> Agreement, for a period of five years from the date the audit report is issued, and shall allow the Division <br /> or its designee, the State Chief Financial Officer or the State Auditor General access to the records upon <br /> request. The Recipient shall ensure that audit working papers are available to them upon request for a <br /> period of five years from the date the audit report is issued, unless extended in writing by the Division. <br /> The five year period may be extended for the following exceptions: <br /> 1. If any litigation, claim or audit is started before the five year period expires, <br /> and extends beyond the five year period, the records shall be retained until all litigation, claims or audit <br /> findings involving the records have been resolved. <br /> 2. Records for the disposition of non-expendable personal property valued at <br /> $5,000 or more at the time it is acquired shall be retained for five years after final disposition. <br /> 3. Records relating to real property acquired shall be retained for five years after <br /> the closing on the transfer of title. <br /> (c) The Recipient shall maintain all records for the Recipient and for all subcontractors or <br /> consultants to be paid from funds provided under this Agreement, including documentation of all program <br /> costs, in a form sufficient to determine compliance with the requirements and objectives of the Budget <br /> and Scope of Work-Attachment A and B-and all other applicable laws and regulations. <br /> (d) The Recipient, its employees or agents, including all subcontractors or consultants to <br /> be paid from funds provided under this Agreement, shall allow access to its records at reasonable times <br /> to the Division, its employees, and agents. 'Reasonable"shall ordinarily mean during normal business <br /> hours of 8:00 a.m. to 5:00 p.m., local time, on Monday through Friday. "Agents" shall include, but not be <br /> limited to, auditors retained by the Division. <br /> (6) AUDIT REQUIREMENTS <br /> (a) The Recipient agrees to maintain financial procedures and support documents, in <br /> accordance with generally accepted accounting principles, to account for the receipt and expenditure of <br /> funds under this Agreement. <br /> (b) These records shall be available at reasonable times for inspection, review, or audit <br /> by state personnel and other personnel authorized by the Division. 'Reasonable" shall ordinarily mean <br /> normal business hours of 8:00 a.m. to 5:00 p.m., local time, Monday through Friday. <br /> (c) The Recipient shall provide the Division with the records, reports or financial <br /> statements upon request for the purposes of auditing and monitoring the funds awarded under this <br /> Agreement. <br />
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