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• Overtime and Backfill—The entire amount of overtime costs,including payments related to backfilling personnel,
<br /> which are the direct result of time spent on the design,development,and conduct of exercises are allowable expenses.
<br /> These costs are allowed only to the extent the payment for such services is in accordance with the policies of the State
<br /> or unit(s)of local government and has the approval of the State or the awarding agency,whichever is applicable.In
<br /> no case is dual compensation allowable.That is,an employee of a unit of government may not receive compensation
<br /> from their unit or agency of government AND from an award for a single period of time(e.g., 1:00 p.m.to 5:00
<br /> p.m.),even though such work may benefit both activities.
<br /> • Travel—Travel costs are allowable as expenses by employees who are on travel status for official business related to
<br /> the planning and conduct of exercise project(s)or HSEEP programmatic requirements as described in the HSEEP
<br /> website(e.g.,Improvement Plan Workshops,Training and Exercise Plan).
<br /> • Supplies—Supplies are items that are expended or consumed during the course of the planning and conduct of the
<br /> exercise project(s)(e.g.,copying paper,gloves,tape,non-sterile masks,and disposable protective equipment).
<br /> • Disability Accommodations—Materials,services,tools and equipment for exercising inclusive of people with
<br /> disabilities(physical,programmatic and communications access for people with physical sensory,mental health,
<br /> intellectual and cognitive disabilities).
<br /> • Other Items—These costs include the rental of equipment and other expenses used specifically for exercises,costs
<br /> associated with inclusive practices and the provision of reasonable accommodations and modifications to provide full
<br /> access for children and adults with disabilities.
<br /> Unauthorized exercise-related costs include:
<br /> 4 Reimbursement for the maintenance and/or wear and tear costs of general use vehicles(e.g.,construction
<br /> vehicles)medical supplies,and emergency response apparatus(e.g.,fire trucks,ambulances).
<br /> 4- Equipment that is purchased for permanent installation and/or use,beyond the scope of exercise conduct(e.g.,
<br /> electronic messaging signs).
<br /> 1 The purchase of food is not permissible under this grant,subject to prior approval of the Department of
<br /> Financial Services,explicitly authorized by 2 CFR,Part 225,Appendix B.While this is an allowable purchase
<br /> by DHS,please note that FDEM adheres to Florida Statues,which are more stringent than federal guidance.
<br /> Such expenditures are restricted to the rates specified for Class C meals in Section 112.061,Florida Statutes.
<br /> Exercise Requirements
<br /> Training and Exercise Plan Workshop. States and Urban Areas are required to conduct an annual Training and Exercise Plan
<br /> Workshop(TEPW). A Multi-year Training and Exercise Plan must be developed from the workshops on an annual basis and
<br /> submitted to the States respective Exercise Program point of contact. The State Exercise Program point of contact should submit
<br /> a copy of the State and Urban Area plans to hsecr)(a)dhs.gov.
<br /> The Training and Exercise Plan will include the State's prioritized capability requirements and a Multi-Year Training and
<br /> Exercise Plan(schedule)that supports the identified capabilities. In addition to submission of the Multi-Year Training and
<br /> Exercise Plan to hseep c dhs.gov, all scheduled training and exercises should be entered into the HSEEP National Exercise
<br /> Scheduling(NEXUS)System,located in the HSEEP Toolkit on the HSEEP website https://hseep.dhs.gov.
<br /> States must complete a cycle of exercise activities during the period of this grant. Exercises conducted by States and Ur\ban
<br /> Areas may be used to fulfill similar exercise requirements required by other grants programs. To this end,grantees are
<br /> encouraged to invite representatives/planners involved with other federally-mandated or private exercise activities. States and
<br /> Urban areas are encouraged to share,at a minimum,the multi-year training and exercises schedule with those departments,
<br /> agencies,and organizations included in the plan.
<br /> • Exercise Scenarios.The scenarios used in HSGP-funded exercises must be based on the State/Urban Area's
<br /> Homeland Secdrity Strategy and plans.Acceptable scenarios for SIISP and UASI exercises include:chemical,
<br /> biological,radiological,nuclear,explosive,cyber,agricultural and natural or technological disasters.
<br /> The scenarios used in HSGP-funded exercises must focus on validating existing capabilities and must be large
<br /> enough in scope and size to exercise multiple tasks and warrant involvement from multiple jurisdictions and
<br /> disciplines and nongovernmental organizations and take into account the needs and requirements for individuals with
<br /> disabilities. Exercise scenarios should align with objectives and capabilities identified in the Multiyear Training and
<br /> Exercise Plan.
<br /> • Special Event Planning.If a State or Urban Area will be hosting a special event(e.g.,Super Bowl,G-8 Summit)the
<br /> special event planning should be considered as a training or exercise activity for the purpose of the Multi-year
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