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A notice is sent via email, fax or U.S. Mail to each eligible bidder to inform them of the job. Bidding notices will be posted at primary governmental buildings to the maximum practical extent. Advertising for individual jobs will be conducted as necessary but will not exempt contractors form the requirement that they must be pre -qualified. 1. Notification to Bidders (NTB): The HRS or assigned Housing Staff will notify previous program approved Contractors of the availability of the work order and establish a date for the pre-bid conference,and bid submission deadline. Bids are opened in the public at the designated time and bid tabulation is prepared. 2. Pre -Construction Meeting: An onsitefineetin wi�e arran ed between the homeowner, the approved Contraetors�and the HRS�to review the scope of work and site considerations. This meeting will also serve to allow for Contractor and homeowner introductions and questions.,Any questions that arise from the onsite meeting must,b\e.submitted in writing to the HRS who is required to answer the question in writing and submit it to all -approved present Contractors. Questions may not,be answered less than seventy-two (72) hours prior to the established bid submission date. Each contractor MUST attend this pre-bid conference held at It e,ap proved unit to be rehabilitated or_inspect the house under -the Applicant's supervision. Failure to do so will result in automatic�rejection�bf his/her bid,(s) for the unit(s). 3. Bid Submission and`Award Redommendations:-Bids will be submitted on the date and time established in the Notification to Bidders advertisement and awarded in compliance_ with -the HAP requirements and the terms set forth in /the-NTB advertisements. Sealed -bids will be opened at a public bid opening. /The HRS'w�,general y,recommend that the contract be awarded to the lowest responsible bidder;within plus or minus fifteen percent (15 %) of the -\cost estimate. Bidding procedures will adhere to County purchasing policy. Bids below the fifteen percent (15%) threshold will be reviewed and are not automatically disqualified. A minusten perc nt,;(10%) contingency will be assessed for all Section 3 and/or W/MBE'"firms at the bid opening to provide incentive, opportunity and encourage the,participation of such established business types in accordance with HUD requirements. All bid awards will be made available to the participating Contractors and homeowners. The PA reserves the right to reject any and all bids and to award in the best interest of the Applicant and the County. The Applicant must approve the bid award prior to signing contracts. m