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80 INDIAN RIVER COUNTY, FLORIDA DEPARTMENT OF UTILITY SERVICES Date: June 28, 2018 To: Jason E. Brown, County Administrator From: Vincent Burke, P.E., Director of Utility Services Prepared By: Arjuna Weragoda, P.E., Capital Projects Manager Subject: West Wabasso Phase II Septic to Sewer Approval of Cost Share Funding Agreement DESCRIPTIONS AND CONDITIONS: On May 1, 2018, the Indian River County Board of County Commissioners (BCC) authorized staff to continue contract negotiations with the Saint Johns River Water Management District (SJRWMD) staff on the Fiscal Year (FY) 2018-2019 Cost -Share Grant Agreement. ANALYSIS/ENGINEERING: The County submitted an application to SJRWMD FY 2018/2019 Cost Share Grant program on February 13, 2018. The SJRWMD received 61 applications. Of the 7 that did not qualify for various reasons, the remaining 54 were scored and ranked. Total funding requests of the qualified applications were $33,382,744. SJRWMD's available funding for this year's program is only $16 million. Therefore, out of the 54 applications, only the top 27 applications were recommended to receive SJRWMD cost share funds. The West Wabasso Phase II Septicto Sewer project ranked 9 in the top 27 applications eligible for funding. This reimbursable grant covers only 33% of the construction cost. FINANCING/FUNDING: The estimated construction cost is $2,500,000, of which 33% will be reimbursed by the SJRWMD Cost -Share Grant. Please note that the SJRWMD Cost -Share funding amount will be based on 33% of the actual construction cost for a maximum grant funding of $825,000. Project funding will not be available until after October 1, 2018. Project must be completed by September 30, 2019. Other funding sources are as follows: • Indian River County Pledged funding up to $1,475,000, as approved by BCC May 1, 2018 • IRLNEP funding award of $200,000. Note agreement has not been finalized • DEP funding award of $450,000. Note agreement has not been finalized RECOMMENDATION: Staff recommends approval of the Cost -Share agreement and requests the Board of County Commissioners to authorize the Chairman to execute the same on their behalf. Please note that if, during the procurement process, bids are much higher than the engineer's opinion of probable cost, the County has the option to close the agreement early without addressing any construction. The early closeout of the agreement would be brought as a new item to the board at that time. ATTACHMENT(s): 1. FY 2018/2019 Cost Share Agreement for West Wabasso Phase I Septic to Sewer (12 Pages) Page 1& 1 C:\Users\legistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@6831E12C\@BCL@6831E12C.docx G1