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07/17/2018
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07/17/2018
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Last modified
1/19/2021 2:48:37 PM
Creation date
9/14/2018 10:01:12 AM
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Meetings
Meeting Type
BCC Regular Meeting
Document Type
Agenda Packet
Meeting Date
07/17/2018
Meeting Body
Board of County Commissioners
Solid Waste Disposal Board
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TABLE OF CONTENTS <br />1. GENERAL INFORMATION.........................................................................................................1 <br />1.1 <br />INTRODUCTION...............................................................................................................1 <br />1.2 <br />PURCHASING OVERVIEW................................................................................................1 <br />1.3 <br />GENERAL PROVISIONS, PURPOSES AND APPLICATION..................................................1 <br />1.4 <br />PURCHASING DEFINITIONS.............................................................................................4 <br />1.5 <br />AUTHORITY OF THE PURCHASING MANAGER................................................................ <br />6 <br />2. REQUISITION GUIDELINES........................................................................................................7 <br />2.1 <br />AUTHORITY..................................................................................................................... <br />7 <br />2.2 <br />PURCHASE REQUISITIONS...............................................................................................7 <br />2.3 <br />QUOTE REQUIREMENTS BELOW MANDATORY BID THRESHOLD ................................... <br />7 <br />2.4 <br />NEW VENDORS....................:...........................................................................................7 <br />2.5 <br />PURCHASE REQUISITION/ORDER EXEMPTIONS.............................................................9 <br />2.6 <br />ONLINE PURCHASES......................................................................................................10 <br />3. PURCHASES NOT REQUIRING COMPETITIVE SELECTION.......................................................12 <br />3.1 <br />BELOW THE MANDATORY BID THRESHOLD.................................................................12 <br />3.2 <br />SOLE SOURCE AND SOLE BRAND PROCUREMENT........................................................12 <br />3.3 <br />COOPERATIVE PURCHASING THROUGH OTHER GOVERNMENTAL CONTRACTS <br />("PIGGYBACKING')........................................................................................................13 <br />3.4 <br />EMERGENCY PROCUREMENTS......................................................................................13 <br />3.5 <br />PROCUREMENT PURSUANT TO EXISTING ANNUAL TERM CONTRACTS .......................14 <br />3.6 <br />BLANKET PURCHASE ORDERS.......................................................................................15 <br />4. COMPETETIVE SELECTION - BIDS..........................................................................................16 <br />4.1 <br />AT OR ABOVE THE MANDATORY BID THRESHOLD.......................................................16 <br />4.2 <br />BIDDING PROCEDURES.................................................................................................16 <br />4.3 <br />AWARD..........................................................................................................................18 <br />4.4 <br />ADDITIONAL REQUIREMENTS FOR CONSTRUCTION AND PUBLIC WORKS CONTRACTS19 <br />4.5 <br />WORK ORDERS/AUTHORIZATIONS...............................................................................22 <br />4.6 <br />CHANGE ORDERS ................... :...................................................................................... <br />22 <br />5. COMPETITIVE SELECTION - RFP/RFQ....................................................................................24 <br />5.1 <br />REQUEST FOR PROPOSAL (RFP).................................................................................... <br />24 <br />5.2 <br />REQUEST FOR QUALIFICATIONS (RFQ).........................................................................25 <br />5.3 <br />RANKING OF FIRMS IN RFP AND RFQ PROCESS............................................................26 <br />5.4 <br />PROPOSALS FOR PUBLIC-PRIVATE PARTNERSHIP (P3) .................................................27 <br />6. SUMMARY OF PROCUREMENT..............................................................................................27 <br />7. PROTEST PROCEDURE............................................................................................................29 <br />7.1 <br />RESOLUTION OF PROTESTS...........................................................................................29 <br />8. EXCESS/SURPLUS <br />ASSET DISPOSITION...................................................................................30 <br />9. PURCHASING CARD PROGRAM..............................................................................................31 <br />9.1 <br />AUTHORIZATION.............................................................................................................. <br />31 <br />9.2 <br />RESPONSIBILITIES............................................................................................................31 <br />9.3 <br />PROCEDURES: ............................................................................................................... <br />33 <br />25 <br />
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