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applicable regulations, guidelines and standards. Any person who believes their rights have been <br />violated should report such discrimination to the County's Title VI/Nondiscrimination Coordinator <br />through the office of the County Attorney. <br />0. Ethics and Conflict of Interest. All County employees involved in any part of the <br />procurement process are required to act in an ethical manner. Local policies addressing such <br />practices may be found in the Administrative Policy Manual, AM -806.1, Conflicts of <br />Interest/Ethics Code 104.06 (which supplements the requirements of F.S. Chapter 112) and <br />County Code Section 105.08 — Disclosure of Relationships. <br />P. Projects Involving Federal Funding. When a procurement involves federal <br />assistance or the expenditure of federal funds, the procurement and any resulting contract shall <br />be conducted in accordance with any mandatory applicable federal laws and regulations, <br />including 2 C.F.R. §200.318 through 326. Departments are. responsible for defining funding <br />sources when requesting a bid number. <br />Q. Cone of Silence. Potential bidders/respondents and their agents shall must not <br />communicate in any way with the Board of Commissioners, County Administrator or any County staff <br />other than Purchasing personnel in reference or relation to a solicitation. This restriction is effective <br />from the time of bid advertisement until the Board of County <br />Commissioners meets to authorize award. Such communication may result in disqualification <br />[separately modified 1/31/171. <br />1.4 PURCHASING DEFINITIONS <br />APPLICABLE LAW - Any local, state or federal law which applies to the transaction or issue at <br />hand, as amended from time to time. If any specific statute or local law is cited in this manual, <br />such reference shall be to the statute or local law, as amended from time to time. <br />EMERGENCY - Any circumstance which creates a threat to public health, safety, welfare or <br />property, or may result in substantial loss to the County. The term shall not be limited to <br />officially -declared local, state or federal .emergencies. In the absence of an officially declared <br />state of emergency, the Purchasing Manager (for purchases up to $25,000), the County <br />Administrator or the Board shall determine whether an emergency exists for procurement <br />purposes. h <br />EMERGENCY PROCUREMENT — A procurement transaction necessitated by an emergency where <br />the delay incident to compliance with this manual would be detrimental to the best interests of <br />the County. <br />INVITATION TO BID — A solicitation for fixed pricing to complete specified work or provide <br />specified commodities or services. <br />INVITATION TO NEGOTIATE (ITN) — A solicitation for proposals to determine a best value option <br />to meet a specific goal or address a specific problem. The solicitation seeks one or more <br />respondents with whom the County will negotiate for the procurement of commodities or <br />29 <br />