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The Purchasing Division will audit Purchase Orders issued by vendor to ensure compliance with applicable thresholds, approvals and contract terms and pricing. 2 -.42.74€W -V EN DO RS When a new vendor, whether to be paid through PO, Contract or Pay Request is ;^1^ not presently listed in MUNIS, the Originating Department shall provide and submit new vendor information in the form of a W-9 to the Purchasing Division for approval as a vendor. The vendor shall be referenced against the State of Florida's lists of convicted and suspended vendors, as well as the U.S. Government's System for Award Management database. If required, the possession of appropriate licensure, and liability and worker's compensation insurance will also be verified. Additional sources may also be reviewed. If approved, the Purchasing Division will forward the W- 9 to the Finance Office of the Clerk of the Circuit Court, who shall enter the vendor information into its records and issue a vendor number which shall be email -4-provided to the Originating Department. Departments should review the vendor information (address, contact name, etc.) for accuracy prior to releasing requisition. Requested changes to vendor addresses must be documented in writing from the vendor and will require either Purchasing or Finance to contact the vendor by telephone for verification. 2-.&2_8PURCHASE REQUISITION/ORDER EXEMPTIONS The following expenditures do not require a purchase requisition or a purchase order, and may be processed on a pay request: 1. Salaries, by position, which were included in the department's annual budget 2. Travel expenses in accordance with the Indian River County Travel Policy ine•„rrneJ in the c;euF a of e,ffie•ial duties fe,r a G-9WRty emple yee'he, it i e 3. Routine overhead such as: water, sewer, natural gas, electrical, telephone and garbage fees 4. Shipping charges, b -Postage and postage meter rentals: does not include mailing or stuffing service 5. Subscriptions_ (print and electronic), subscription renewals and books. This includes the following for libraries: preview materials, standing orders, single sets pre -ordered to be shipped when published. Routine orders of books for libraries are excluded from this exemption. (With +he, ption of 6. Hospital bills and nursing home bills 7. Medical claims, workers' compensation claims, and liability claims as paid from the County's self-insurance funds 8. After school programs, including salaries for teachers, referees, umpires and swim instructors, and food expenses 9. Railroad crossing signal maintenance 10. Legal services 34