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purchasing card receipt as documentation. If no packing slip is received, the order confirmation <br />may be printed and signed in the same manner as indication of receipt. In cases where a packing <br />slip or order confirmation cannot be provided because the vendor requires the delivery to be <br />confirmed on the invoice itself, the employee receiving the goods must sign in the indicated spot <br />on the invoice to confirm delivery and then forward to a supervisor for approval of payment. The <br />person signing for receipt of the goods may not be the same person approving the invoice for <br />payment. I i <br />2.11 INVENTORY AND CONTROLS <br />Any goods held as "inventory" or "stock" must be controlled by an inventory management system. <br />This does not apply to rapidly consumed' items, such as office supplies. <br />2.12 INVOICES <br />Payment can only be made to a vendor from a valid invoice (not a statement, quote, or email). <br />Departments are responsible for ensurinIg vendor invoices include the following information: <br />✓ Purchase Order Number <br />✓ Description of the items provided <br />✓ For equipment parts, indicate a specific fleet or unit number, if applicable <br />The Department must verifv the price and quantity reflected on the invoice is in compliance with <br />the P0; contract and/or quote. <br />Each invoice must be submitted separately for processing, entry in Munis and payment. <br />Signature authorization for payment must be on the invoice itself (not the submitted PO). This <br />does not apply to paV requests. <br />f <br />The Budget Department will audit invoices and General Ledger accounts. <br />36 <br />