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8. PURCHASING CARD PROGRAM The Purchasing Card Program is administered by the Director of the Office of Management & Budget and is designed to improve efficiency in processing small dollar purchases from any vendor that accepts the credit card. This program allows cardholders to purchase approved commodities and services directly from vendors. Each purchasing card is issued to a named individual, and Indian River County is clearly shown on the card as the governmental buyer of the goods/services. 9.1 AUTHORIZATION The purchasing card system simplifies the procurement/disbursement process. Procurement responsibility is delegated to the ordering department enabling an authorized cardholder to place an order directly with the vendor. When the purchase authorization is req Iuested by the supplier at the point. of sale, the purchasing card system validates the transaction against preset limits established by the employee's department and approved by the Purchasing Card Administrator. All transactions are approved or declined (electronically) based on the Ipurchasing card authorization criteria established. The authorization criteria may be adiusted periodically as needed and may include. but are not limited to, the following: A. Number of transactions allowed per day. I B. Number of transactions allowed per month. I C. Single purchase limit (not to exceed $1,500 — capital items may not be purchased on credit cards). i D. Monthly spending limit (riot to exceed $2,500.00). E. Approved merchant category codes. The authorization process occurs through the electronic system that supports the purchasing card processing services under the agreement established between Indian River County and the financial services provider. 9.2 RESPONSIBILITIES The following is a summation of the responsibilities of the individuals and organizations involved in the purchasing card system: 11 56