2018-173A (2) - Laserfiche WebLink

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6. Transportation The SCHOOL BOARD shall provide transportation assistance to the COUNTY, including the use of its vehicles and personnel, as deemed necessary by the COUNTY before and during an emergency event. In the event, the SCHOOL BOARD cannot provide enough drivers, the COUNTY may provide its own drivers, as long as such drivers have a CDL license or are drivers within the County's Fire Rescue Division. 7. Reimbursement The COUNTY shall be responsible for reimbursing the SCHOOL BOARD for all reasonable and necessary costs and expenses incurred by the SCHOOL BOARD in providing the school facilities pursuant to the COUNTY's request in accordance with the Shelter Plan (referred to in Item 3. Staffing, above), except that SCHOOL BOARD employees' regularly scheduled salary will not be reimbursed and the COUNTY will not be responsible for reimbursing the SCHOOL BOARD for the administrative costs incurred by the SCHOOL BOARD. In the event a disaster has been declared, the COUNTY shall submit its claims for reimbursement directly through the Federal Emergency Management Agency (FEMA) Public Assistance (PA) Program. The COUNTY will submit project worksheets ("PW') to FEMA for approval of eligible project expenses. The SCHOOL BOARD shall provide any information requested by the COUNTY in support of completing the PW. The COUNTY will bear the risk that FEMA does not approve full reimbursement of expense or that a disaster is not declared. The SCHOOL BOARD shall submit an invoice documenting all reasonable and necessary costs and expenses incurred by the SCHOOL BOARD in providing the school facilities pursuant to the COUNTY's request and in accordance with the Shelter Plan to COUNTY through its Office of Management and Budget. The COUNTY may require reasonable additional documentation of costs and expenses sufficient to document the expenditures per the COUNTY's Office of Management and Budget. Reimbursement requests will normally be paid within thirty (30) days following the COUNTY's receipt of the invoice(s), but in no event more than sixty (60) days, unless the COUNTY formally disputes in writing some or all of the costs and expenses as set forth herein . Notwithstanding the forgoing, the COUNTY shall reimburse all undisputed costs and expenses not later than sixty (60) days from receipt of the invoice. If the COUNTY disputes a cost or expense, the COUNTY shall within fifteen (15) days of receipt of the invoice, provide t h e SCHOOL BOARD with a written explanation of the basis of the dispute with regard to the disputed cost or expense and the parties shall attempt to resolve the dispute in accordance with the provisions of Chapter 164, Florida Statutes. SCHOOL BOARD staff overtime costs, which includes straight time pay and time and one-half pay, will be reimbursed in accordance to the SCHOOL BOARD'S Policy 4410.01, Compensation for Declared Emergency, as amended from time to time. The COUNTY will not reimburse for the SCHOOL BOARD employees' regularly scheduled salary. The SCHOOL BOARD will submit an invoice to the C O U N T Y'S Office of Management and Budget with supporting documentation that will include employee name, job title, status (exempt, non-exempt, bargaining unit),