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2018-183
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Last modified
1/4/2021 12:30:05 PM
Creation date
10/5/2018 12:06:19 PM
Metadata
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Template:
Official Documents
Official Document Type
Agreement
Approved Date
10/02/2018
Control Number
2018-183
Agenda Item Number
8.L.
Entity Name
Indian River Lagoon Council
Indian River National Estuary Program
Subject
West Wabasso Phase II Septic to Sewer Project
Area
Cost Share Agreement
Alternate Name
IRL Council and IRNEP
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Contract# IRL2018-01 <br />Encumbrance# GLO1-1707 <br />expenses incurred on or after October 1, 2018, Recipient shall be reimbursed for <br />approximately eight percent (8%) of approved costs or the not -to -exceed sum of $200,000, <br />whichever is less. The Council shall not withhold any retainage from this reimbursement. If <br />necessary for audit purposes, Recipient shall provide additional supporting information as <br />required to document invoices. <br />(b) .End of Council Fiscal Year Reporting. The Council's fiscal year ends on September <br />30. Irrespective of the invoicing frequency, the Council is required to account for all <br />encumbered funds at that time. When authorized under the Agreement, submittal of an <br />invoice as of September 30 satisfies this requirement. The invoice shall be submitted no <br />later than October 30. If the Agreement does not authorize submittal of an invoice as of <br />September 30, Recipient shall submit, prior to October 30, a description of the additional <br />work on the Project completed between the last invoice and September 30, and an <br />estimate of the additional amount due as of September 3 0 for such Work. If there have <br />been no prior invoices, Recipient shall submit a description of the work completed on the <br />Project through September 30 and a statement estimating the dollar value of that work as <br />of September 30. <br />(c) Final Invoice. The final invoice must be submitted no later than 45 days after the <br />Completion Date; provided, however, that when the Completion Date corresponds with <br />the end of the Council's fiscal year (September 30), the final invoice must be submitted <br />no later than 30 days after the Completion Date. Final invoices that are submitted after <br />the requisite date shall be subject to a penalty of 10 percent of the invoice. This <br />penalty may be waived by the Council, in its sole judgment and discretion, upon a <br />showing of special circumstances that prevent the timely submittal of the final <br />invoice. Recipient must request approval for delayed submittal of the final invoice <br />not later than ten (10) days prior to the due date and state the basis for the delay. <br />(d) All invoices shall include the following information: (1) Council contract number; (2) <br />Council encumbrance number; (3) Recipient's name and address (include remit address, <br />if necessary); (4) Recipient's invoice number and date of invoice; (5) Council Project <br />Manager; (6) Recipient's Project Manager; (7) supporting documentation as to cost <br />and/or Project completion (as per the cost schedule and other requirements of the <br />Statement of Work); (8) Progress Report (if required). Invoices that do not correspond <br />with this paragraph shall be returned without action within twenty (20) business days of <br />receipt, stating the basis for rejection. Payments shall be made within forty-five (45) <br />days of receipt of an approved invoice. <br />(e) Travel expenses. If the cost schedule for this Agreement includes a line item for travel <br />expenses, travel expenses shall be drawn from the project budget and are not otherwise <br />compensable. <br />(f) Payments withheld. The Council may withhold or, on account of subsequently <br />discovered evidence, nullify, in whole or in part, any payment to such an extent as may <br />be necessary to protect the Council from loss as a result of. (1) defective work not <br />remedied; (2) failure to maintain adequate progress in the Project; (3) any other material <br />breach of this Agreement. Amounts withheld shall not be considered due and shall not be <br />paid until the ground(s) for withholding payment have been remedied. <br />(g) Annual budgetary limitation. For multi -fiscal year agreements, the Council must budget <br />the amount of funds that will be expended during each fiscal year as accurately as <br />Page 3 <br />
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