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Im INDIAN RIVER COUNTY, FLORIDA DEPARTMENT OF UTILITY SERVICES Date: September 6, 2018 To: Jason E. Brown, County Administrator From: Vincent Burke, PE, Director of Utility Services Prepared By: Terry Southard, Operations Manager Jennifer Hyde, Purchasing Manager Subject: Termination of Bid 2018060 Annual Bid for Utilities Concrete Restoration and Rebid BACKGROUND/ANALYSIS: The Indian River County Department of Utility Services (IRCDUS) requested the solicitation of annual bids to establish firm fixed pricing for concrete curb, sidewalk and driveway repairs on an as -needed basis. The work is necessary after IRCDUS crews have made repairs in these areas. The bid was awarded to Professional Services Group, LLC of Deland, FL. After meeting with Professional Services Group, LLC, the company informed us the bid was structured in the bidder's favor and was not in the best interest of the County. ANALYSIS: Staff finds it in the County's best interest to terminate bid #2018060 with Professional Services Group, LLC, and rebid using different line item pricing that is equitable to both the contractors and County. IRCDUS has a blanket Purchase Order in place with Professional Services Group, LLC, who have agreed to provide required services at an acceptable rate structure until IRCDUS rebids the services. SOURCE OF FUNDS: . Funds for the anticipated purchases are available in the following accounts, which come from operating funds and are generated from water and sewer revenues. Account Number Account Description Spent FY Spent to Date Estimated 16/17 FY 17/18 Remainder FY 17/18 47126936-035310 Water Distribution — $39,560 $68,662 $17,000 Paving Material 47126836-035310 Wastewater Collection — $ 3,350 $ 2,500 $ 1,000 Paving Material 95