1/4/2021 1:41:05 PM
11/14/2018 11:24:32 AM
Official Document Type
Agenda Item Number
Willis Sports Association
Children’s Services Advisory Committee
Fun at Bat
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4. Grant Funds and Payment The approved Grant for the Grant Period is Twenty <br />thousand dollars - $20,000.00. The County agrees to reimburse the Recipient from <br />such Grant funds for actual documented costs incurred for Grant Purposes provided in <br />accordance with this Contract. Reimbursement requests may be made no more <br />frequently than monthly. Each reimbursement request shall contain the information, at <br />a minimum, that is set forth in Exhibit "B" attached hereto and incorporated herein by <br />this reference. All reimbursement requests are subject to audit by the County. In <br />addition, the County may require additional documentation of expenditures, as it <br />deems appropriate. <br />5. Additional Obligations of Recipient. <br />5.1 Records. The Recipient shall maintain adequate internal controls in order to <br />safeguard the Grant. In addition, the Recipient shall maintain adequate records fully <br />to document the use of the Grant funds for at least three (3) years after the expiration <br />of the Grant Period. The County shall have access to all books, records, and <br />documents as required in this Section for the purpose of inspection or audit during <br />normal business hours at the County's expense, upon five (5) days prior written <br />notice. <br />5.2 Compliance with Laws. The Recipient shall comply at all times with all applicable <br />federal, state, and local laws, rules, and regulations. <br />5.3 Quarterly Performance Reports. The Recipient shall submit quarterly, cumulative, <br />Performance Reports to the Human Services Department of the County within fifteen <br />(15) business days following: December 31, March 31, June 30, and September 30. <br />These reports should include but not limited to the number of unduplicated children <br />served during the quarter, and the progress the agency has made toward meeting <br />their goals and objectives as they stated in their RFP response. <br />5.4 Audit Reguirements. If Recipient receives $100,000 or more in the aggregate from <br />all Indian River County government funding sources, the Recipient is required to have <br />an audit completed by an independent certified public accountant at the end of the <br />Recipient's fiscal year. Within 120 days of the end of the Recipient's fiscal year, the <br />Recipient shall submit the audit to the Indian River County Office of Management and <br />Budget. The fiscal year will be as reported on the application for funding, and the <br />Recipient agrees to notify the County prior to any change in the fiscal period of <br />Recipient. The Recipient acknowledges that the County may deny funding to any <br />Recipient if an audit required by this Contract for a prior fiscal year is past due and has <br />not been submitted by May 1. <br />5.4.1 The Recipient further acknowledges that, promptly upon receipt of a qualified <br />opinion from their independent auditor, such qualified opinion shall immediately be <br />provided to the Indian River County Office of Management and Budget. The qualified <br />opinion shall thereupon be reported to the Board of County Commissioners and <br />funding under this Contract will cease immediately. The foregoing termination right is <br />in addition to any other right of the County to terminate this Contract. <br />5.4.2 The Indian River County Office of Management and Budget reserves the right <br />at any time to send a letter to the Recipient requesting clarification if there are any <br />questions regarding a part of the financial statements, audit comments, or notes. <br />5.5 Insurance Requirements. Recipient shall, no later than October 1, 2018, provide <br />to the Indian River County Risk Management Division a certificate or certificates <br />issued by an insurer or insurers authorized to conduct business in Florida that is rated <br />
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