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EXHIBIT B [From policy adopted by Indian River County Board Of County Commissioners on February 19, 20021 °D. Nonprofit Agency Responsibilities After Award mf Funding 1. Indian River County provides funding to all nonprofit agencies on a reimbursement basis only. 2. All reimbursable expenses must be documented by an invoice mnd/ora copy of the canceled check, Any expense not documented properly bothe satisfaction ofthe Office ofManagement & Budget and/or the County Administrator may not bereimbursed. 3. If an agency repeatedly fails to provide adequate documentation, this may be reported to the Board of Conorn\as\nnera. In the event on agency pnm'}deo inadequate documentation on e consistent baaia, funding may be discontinued immediately. Additionally, this may adversely affect future funding requests. 4. Expenditures may only be reimbursed from the fiscal year for which funding was awarded. For exanmp|o, no expenditures prior to October 1st may be reimbursed with funds from the following year. Additionally, ifany funds are unexpended adthe end ofa fiscal year, these funds are not carried over to the next year unless expressly authorized by the Board of Commissioners. 5. All requests for reimbursement atfiscal year end (September 3Om\must besubmitted on a timely basis. Each year, the [>ffios of Management & Budget will send a letter to all nonprofit agencies advising of the deadline for reimbursement requests for the fiouo| year. This deadline is typically early to mid October, since the Finance Department does not process checks for the prior fiscal year beyond that point. 0. Each reimbursement request must include a summary of enponoam by type. These summaries should be broken down into salaries, benefits, supplies, contractual services, etc. If Indian River County is reimbursing an agency for only e portion of an expense (e.g. salary of an emp\oyee\, then the method for this portion should be disclosed on the summary. The Office ofManagement & Budget has summary forms available. 7. Indian River County will not reimburse certain types of expenditures. These expenditure types are listed below. a. Travel expenses for travel outside the County including but not limited to; mileage ne\mnbunsemment, hotel noorns, rnea|n, meal mUmvvanoao. per Dienm, and tolls. K8Umoga reimbursement for local travel (within Indian River County) is allowable. b. Sick or Vacation payments for employees. Since agencies may have various sick and vacation pay policies, these must beprovided from other sources. c. Any expenses not associated with the provision of the program for which the County has awarded funding. d. Any expense not outlined inthe agency's funding application. B. The County renenxao the right to decline reimbursement for any expense as deemed necessary."