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EXHIBIT B [From policy bvIndian River County Board Cf County Commissioners Vn February 19, 20021 ^^D. Nonprofit Agency Responsibilities After Award ofFunding 1. Indian River County provides funding tgall nonprofit agencies uDareimbursement basis only. 2. All reimbursable expenses must be documented by an invoice and/or a copy of the canceled check. Any expense not documented properly to the mst|afaot|oO of the Office of Management & Budget and/or the County Administrator may not be reimbursed. 3. If an agency repeatedly fails to provide adequate documentation, this may be reported to the Board of Commissioners. In the event an agency provides inadequate documentation on a consistent basis, funding may be discontinued immediately. Additionally, this may adversely affect future funding requests. 4. Expenditures may only be reimbursed from the fiscal year for which funding was awarded. For example, no expenditures prior to October 1st may be reimbursed with funds from the following year. Additionally, ifany funds are unexpended at the end of fiscal year, these funds are not carried over tothe next year unless expressly authorized bythe Board ofCommissioners. 5. All requests for reimbursement otfiscal year end (September 3Om\must basubmi�edmn a timely basis. Each year. the Office of Management & Budget �will send a letter to all nonprofit agencies advising of the deadline for reimbursement requests for the fiscal year. This deadline is typically early to mid October, since the Finance Department does not process checks for the prior fiscal year beyond that point. O. Each reimbursement request must include a summary gfexpenses by type. These summaries should bebroken down into salaries, bmnefits, suppUea, contractual services, etc. K Indian River County is reimbursing on agency for only a portion of an expense (e.g. salary of an enlp|oyoe). U|an the method for this portion should be disclosed on the summary. The Office ofManagement 8Budget has summary forms available. 7. Indian River County will not reimburse certain types ofexpenditures. These expenditure types are listed below. a. Travel expenses for travel outside the CnUnh/ including but not limited to; mUe000 reimbursement, hotel nmoms, mea(s, meal allowances, per Dienm, and tolls. Mileage reimbursement for local travel (within Indian River County) is allowable. b. Sick or Vacation payments for employees. Since agencies may have various sick and vacation pay policies, these must bmprovided from other sources. c. Any expenses not associated with the provision of the program for which the County has awarded funding. d. Any expense not outlined inthe agency's funding application. 8. The County reserves the right to decline reimbursement for any expense as deemed necessary."