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EXHIBIT B <br />[From policy adopted bvIndian River County Board CfCounty Commissioners onFebruary 19,2OD2] <br />"D. Nonprofit Agency Responsibilities After Award of Funding <br />1. Indian River County provides funding to all nonprofit agencies on a reimbursement basis <br />only. <br />2. All reimbursable expenses must be documented by an invoice and/or a copy of the <br />canceled uhaoh. Any expense not documented properly to the satisfaction of the C}Mica <br />of Management & Budget and/or the County Administrator may not be reimbursed. <br />3. If an agency repeatedly fails bm provide adequate documment$U¢n, this may be reported to <br />the Board of Commissioners. In the event an agency provides inadequate <br />documentation on a consistent baaie, funding may be discontinued immediately. <br />Additionally, this may adversely affect future funding requests. <br />4. Expenditures may only be reimbursed from the fiscal year for which funding was <br />awarded. For emmmp|e, no expenditures prior to October 1st may be reimbursed with <br />funds from the following year. AddiUonoUy, if any funds are unexpended at the end of <br />fiscal year, these funds are not carried over to the next year unless expressly authorized <br />by the Board of Commissioners. <br />5. All requests for reimbursement st fiscal year end (September 3Om)must besubmitted on <br />a timely basis. Each year, the [ffine of Management Q Budget will sand a letter to all <br />' nonprofit agencieo advising of the deadline for reimbursement requests for the fiscal <br />year. This deadline is typically early to mid October, since the Finance Department does <br />not process checks for the prior fiscal year beyond that point. <br />O. Each reimbursement request must include asummary of expenses by type. These <br />aurnnnahem should be broken down into salaries, heneOto, supp|iea, contractual services, <br />etc. If Indian River County is ma|rnburoinQ an agency for only o portion of an expense <br />(e.g. salary of an ernp|oyee). Ulan the method for this portion should be disclosed on the <br />summary. The Office ofManagement @ Budget has summary forms available. <br />7. Indian River County will not reimburse certain types ofexpenditures. These expenditure <br />types are listed below. <br />o. Travel expenses for travel outside the County including but not limited to; nni)aaQa <br />reimbursement, hotel nomrno, rnaa\o, meal oUovvoncmn' per Diem, and tolls. YNi|ao0e <br />reimbursement for local travel (within Indian River County) is allowable. <br />b. Sick or Vacation payments for employees. Since agencies may have various oiok and <br />vacation pay policies, these must beprovided from other sources. <br />n. Any expenses not associated with the provision of the program for which the County has <br />awarded funding. <br />d. Any expense not outlined iOthe agency's funding application. <br />8. The County reserves the right to decline reimbursement for any expense as deemed <br />