2018-244 - Laserfiche WebLink

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4. Grant Funds and Payment The approved Grant for the Grant Period is Forty Thousand seventy-three dollars $40,073.00. The County agrees to reimburse the Recipient from such Grant funds for actual documented costs incurred for .Grant . 'Purposes provided in !'666rdande with this Contract. Reimbursement requests may be made no more frequently tliaii monthly. Each reimbursement request shall-oont6i'n". *the information, at affiand that is set forth in Exhibit "B" attached hereto' d ' incorporated herein by this reference. All reimbursement requests are subject to audit by the County. In addition, the County may require additional documentation of expenditures, as it deems appropriate. 5.1 Records. The Recipient shall maintain adequate internal controls in *order to safeguard the Grant. In addition, the Recipient shall maintain adequate records fully to document the use of the *Grant funds for at least three (3) years after the expiration of the Grant Period. ' The County shall have access to all books, records, and documents as required in this Section for the purpose of inspection or audit during normal business hours at the County's expense, upon five (5) days prior written notice, 5:2 Compliance.. with Laws. The Recipient shall comply at all times with all applicable federal, state, and local laws, rules, and regulations. 8.3 -Quarterly Performance Reports. The Recipient shall submit quarterly, cumulative Performance Reports to the Human Services Department of the County within fifteen J15) • business days following: December 31, March 31, June 30, and September 30.. These reports should' include but not limited to the number of unduplicated children served during the quarter, and the progress the agency has made toward meeting their goals and objectives as they stated in their RFP response. 5.4 Audit Requirements. If Recipient receives $100,000 or more in the aggregate from, all Indian River County government funding sources, the Recipient is required to have an audit completed by an independent certified public accountant at the end of the Recipients fiscal year. Within 120 days of the end of the Recipient's fiscal year, the., Recipient shall submit the audit to the Indian River County Office of Management and, Budget. The fiscal year will be as reported on the application for funding, and the Recipient agrees to notify the County prior to any change in the fiscal, period of 'Recipient. The Recipient acknowledges that the County may deny funding :to any. -Recipient if an audit required by this Contract for a prior fiscal year is past due- and. has. not been submitted by May 1. 5.4.1 The Recipient further acknowledges that, promptly upon receipt of a qualified -opinion from their independent auditor, such qualified opinion shall immediately be i provided to the Indian River County Office of Management and Budget. The qualified *-opinion shall thereupon be reported to the Board of County Commissioners and funding under this Contracfw [I[ cease, immediately. The foregoing termination right is in addition to any other right of the County to terminate this Contract. 5.4.2 The Indian River County Office of Management and Budget reserves the right *at any time to send a,lettpr to -the,,Recipient requesting clarification if there are any questions regarding a part,of the financial statements, audit comments, or notes, 6.51rTsurance Requirements. Recipient shall, no later than October 1, 2018, provide Ao the Indian River County Risk Management Division a certificate or certificates -.issued by an insurer or insurers authorized to conduct business in Florida that is rated