11/15/1994 - Laserfiche WebLink

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BOOK WL f'Au 812 The essential parts of the system contained five (5) Hi Fi VCRs, five (5) color cameras and one (1) wide-angle camera for each courtroom as specified in the contract. PCS has installed three (3) Hi Fi VCRs, four (4) color cameras and no wide-angle camera. The contract is unambiguous and clear. A copy is attached. The events leading up to the contract do not have the same clarity as the contract itself. PCS claims that what has been installed is all that the County is entitled to based on some, less than clear, correspondence in October of 1993. The discrepancy was discovered by the Clerk of the Court, Jeff Barton, when he was at the courthouse for a discussion of microphone placement. Mr. Barton reported this to Sonny Dean and the County Attorney. The attached letter of November 2, 1994, prepared by this writer, questions the discrepancy between the contract and the actual installation and was hand delivered that day to a representative of PCS. The final paragraph of said letter requested an "immediate response in writing." To date none has been forthcoming, although several meetings with Mr. Boyd of PCS were held with staff concerning this matter. The system as installed is functional but it will require an extra person to insure proper functioning of the court. This person would not have been necessary if the "Typical Dolman Court System" had been installed. To bring the system up to contract specification would cost at least $50, 000. The current contract is for a total of $250, 000. PCS's position is unchanged and efforts to settle - this matter have failed. In view of the foregoing, staff requests authority to take necessary legal action to resolve this matter. Assistant County Attorney Terry O'Brien and Clerk Barton responded to questions of the Commissioners. Attorney O'Brien advised he had faxed a letter to PCS asking for the "specifics of what we're getting". PCS faxed back 6 or 7 pages on February 4, 1994, as presented in the backup material, their "Typical Dolman Court System Specifications," which was called for in the contract. The system, as installed, did not include one wide-angle camera, two Sony hi-fi VCR's, and one other camera. Clerk Barton advised that his budget had been reduced predicated on having the total increment of cameras and that, without the wide-angle camera, an additional clerk would be necessary -to keep a log of each hearing so that a transcription could be provided if a case is appealed. Attorney O'Brien advised of correspondence and meetings that had occurred between Mr. Bruce Boyd of PCS but they had been unable to resolve the differences in spite of intensive efforts. The Commission discussed other possible solutions which were not feasible because of retainage. 42 November 15, 1994 M M