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PRECISION CONTRACTING SERVICES INC. Mr. Terrence O'Brien November 16,1994 Assistant County Attorney Indian River County 1840 25th Street Vero Beach, FL - 32960 RE: Amendment 42 Contract for CCTV/Audio Mr. O'Brien After receiving notification of the concerns raised in your letter of November 2, I scheduled a meeting with yourself which later led to a meeting with Mr. Jeff Barton, yourself and Mary Louise which ultimately led to a meeting with Mr. Barton, Mr. H.T. "Sonny" Dean and yourself to discuss the circumstances surrounding the above referenced amendment. I feel it necessary to layout once more the sequence of events that have led to the current situation. PCS, Inc. responded tcLaa Request for Qualifications for a Closed Circuit Video/Voice TVnsmission System on Sept. 23, 1992 and entered into a Design/Build Contract to provide a fiber optic cable and lightwave electronics for a single CCTV link between the existing Jail facility and the new Courthouse for a fee of not to exceed $200,000.00. During 1993, at the request of Indian River County's Director of General Services, Mr. H.T. Sonny Dean, PCS began attending the Courthouse advisory meetings which were held to deal with all construction issues of the new courthouse. During this time PCS was negotiating with suppliers to get the most from the $200,000 funding limit placed on the system by the base contract. PCS also advised the committee on several issues ranging from conduit placement inside the courthouse to CCTV equipment and cabling options to right of way acquisition and permitting. On June 6, 1993, PCS was in attendance in an advisory meeting where the issue of audio recording systems was brought up and it was brought to our attention the funding for these systems was left out of the original facility budget. Mr. Dean asked PCS to attend the meetings concerning the "recording" needs which were outside the scope of our contract. PCS complied and received a letter by Keyword Associated, Inc., the vendor of the existing audio recording systems, for an estimated cost of $280,000 to provide for the facilities needs. On June 23, 1993, PCS wrote to Mr. Dean stating we would assist the County in procuring any of the systems discussed at previous "Courthouse Advisory meetings" meetings for a 10% markup plus labor at $35/hour and design/consulting fees of $50/hour. PCS later received a letter of June 24, 1993 from Judge Vocelle requesting we attend a specific meeting on July 21, 1993 concerning the recording.needs and alternatives of the facility. PCS attended the meeting and was asked to comment on the system presented by Keyword. PCS acknowledged Keyword's viability but offered an alternative audio only recording system, Stancil Corp., as well as the potential for audio/video recordings. 18223 River Oaks Jupiter, FL 33458 (407) 743-9737 NOVEMBER 22, 1994 Mobile (407) 346-7808 Mobile (407) 371-3297 23 6389 Conroy Road #1712 Orlando, FL 32811 (407) 292-5770 BOOK F��k