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8;,� <br />r <br />CONSENT <br />INDIAN RIVER COUNTY, FLORIDA <br />MEMORANDUM <br />TO: Honorable Board of County Commissioners <br />THROUGH: Jason E. Brown, County Administrator <br />THROUGH: Tad Stone, Director <br />Department of Emergency Services <br />FROM: Maria Resto, Emergency Services Manager <br />Department of Emergency Services <br />DATE: November 5, 2018 <br />SUBJECT: Approval of Renewal of the 800 MHz Communications System Infrastructure <br />Maintenance Contract with Communications International, Inc. <br />It is respectfully requested that the information contained herein be given formal consideration <br />by the Board of County Commissioners at the next scheduled meeting. <br />DESCRIPTION AND CONDITIONS: <br />Since the completion of the 800 MHz radio system project in 1996, Communications <br />International Inc., the factory certified regional service partner of the manufacturer, has provided <br />the daily maintenance for the radio system. <br />On March 1, 2011, the Board designated Communications International as the County's Sole <br />Source Provider for the 800 MHz Communications System Service. To guarantee continuity of <br />essential services, the County requires Communications International, Inc. to have certified <br />service technicians available twenty-four (24) hours a day for immediate repairs. <br />Communications International is the only regional vendor qualified to perform the maintenance <br />and repairs. <br />The approved contract for FY 2015/2016 (Contract Number CI -10-146) provided for renewal or <br />extension of the contract in one (1) year increments for a total of five (5) years upon mutual <br />consent of the parties. The terms and conditions of the proposed contract will remain the same as <br />the previous one, with increases/decreases in annual maintenance costs only due to South Urban <br />Consumer Price Index (CPI) adjustments. The proposed FY 2018/2019 contract for the <br />communication system backbone infrastructure maintenance totals $289,298.40. <br />FUNDING: <br />The South Urban Region CPI is used to annually adjust the cost of the maintenance and service <br />agreement. The CPI for the FY 2018/2019 is of 2.10%. The CPI adjusted contract for FY <br />2018/2019 is for $289,298.40 and is to be paid through monthly invoices. <br />66 <br />