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INDIAN RIVER COUNTY, FLORIDA AGENDA ITEM Assistant County Administrator / Department of General Services CONSENT BCC Meeting 01-15-2019 Date: To: January 07, 2019 The Honorable Board of County Commissioners Thru: Jason E. Brown, County Administrator Michael C. Zito, Assistant County Administrator From: Tanya Huff, Acting Director of Library Services Subject: State Aid to Libraries Grant Application and Agreement BACKGROUND: In order to comply with the State Division of Library Information Services State Aid Grant Application, the Indian River County Library System must execute a grant agreement and required documents approved by the governing body and signed by the Chairman. On November 20, 2018, the Board approved and the Chairman signed the documents for this year's state aid grant cycle. Upon receipt of the grant agreement by the Florida Department of State Division of Library and Information Services, they informed Indian River County Library Services staff that the State had experienced a delay in getting revised forms uploaded into their portals. Consequently, the form downloaded, submitted and signed by the County was not the updated application form. Subsequently, the State emailed the updated grant agreement and requested staff to resubmit. DESCRIPTION AND CONDITIONS: County staff is now resubmitting the State's current Grant Agreement and Certification of Hours, Free Library Service and Access to Materials. The State awards the grant based on past performance. The State Aide to Libraries Grant awarded to Indian River County Libraries in 2018 was in the amount of $100,798. In order to be a recipient of funds, the Grant Agreement requires Indian River County Library System to provide free library service, including loaning materials free of charge and providing reference and information services free of charge. The Libraries must provide access to materials and information and services for all residents of the area served; and to have at least one library, branch library or member library open 40 hours or more each week FUNDING: No funding is required for the subject task. RECOMMENDATION: Staff respectfully requests that the Board of County Commissioners approve the updated Indian River County Library System State Aid Package FY 2018/19 with an estimated grant award of $100,798, and authorize the Chairman to sign the Grant Agreement and the Certification of Hours, Free Library Service and Access to Materials, and return the package to the Library Services Director. Library Services staff will transmit the partially executed agreement to the State for final signatures. Upon receipt of the fully executed original agreement from the State, staff will transmit to the Clerk to the Board of County Commission for recording. ATTACHEMENTS: State Aid to Libraries Grant Agreement Certification of Hours, Free Library Service and Access to Materials Indian River County's Grant Form APPROVED AGENDA ITEM FOR JANUARY 15, 2019 C:\Users\legistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@C80E9727\@BCL@C80E9727.doc 33