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Page 2 <br />Upon review of the quotes received Encore Broadcast Solution has the lowest cost for the <br />proposed hardware. We have requested they include an option for the cost of installation as <br />they are the contractor most familiar with our existing Audio/Visual equipment. <br />No current State or Municipal contracts have been identified that are appropriate for our <br />purposes. Staff has received several quotes from different vendors for the equipment that is <br />in use in many of the municipalities in Florida that offer similar services. It is requested that <br />the Board waive the bid requirement due to time constraints and authorize the immediate <br />purchase and installation of the equipment referenced on the included quotes. <br />FUNDING <br />The cost of the equipment is $107,070 with an additional charge of $2,300 for installation and <br />training. Funding for the equipment will be provided via budget amendment from Optional <br />Sales Tax/Cash Forward Oct 1St, while the installation and training will come from the <br />Information Technology/Computer Services/Other Professional Services account. <br />Fund Name <br />Department Name <br />Account Number <br />Expense <br />Optional Sales Tax <br />Fund <br />Computer Services <br />31524113-066490 <br />$107,070 <br />Information <br />Technology <br />Computer Services <br />50524113-033190 <br />$2,300 <br />Total <br />$109,370 <br />RECOMMENDATION <br />Staff recommends that the Board of County Commissioners waive the bid requirements and <br />authorize the Purchasing Division to issue a Purchase Order for the referenced equipment <br />from the selected vendor Encore Broadcast Solutions. <br />ATTACHMENTS <br />1. Encore Broadcast Solution Quote <br />2. Municipal Broadcasting Quote <br />3. Castus Quote <br />APPROVED AGENDA ITEM <br />FOR December 18, 2018 <br />154 <br />