Laserfiche WebLink
DocuSign Envelope ID: 9B9C5864-DAE8-4DB7-8502-CF33A2B7CE1C <br />Attachment D — Program and Special Conditions <br />Program Conditions <br />1. The Recipient shall demonstrate that progress is being made in completing project activities in a timely fashion. <br />a. Within 120 calendar days of the subgrant award, the Recipient shall complete the following activities: <br />Request approval for all professional service contracts; and <br />Submit an initial payment request for administrative services, if applicable. <br />b. Within 180 calendar days of the subgrant award, the Recipient shall complete the following activities: <br />Complete the environmental review and submit the Request for Release of Funds and Certification (form <br />HUD -7015.15) to DEO for review; and <br />Request a wage decision(s) using DEO form SC -56 for applicable construction activities if points were <br />received on the application for "Readiness to Proceed;" <br />c. The Recipient shall advertise for its construction procurement within 30 calendar days after receiving its <br />Authority to Use Grant Funds (form HUD -7015.16) and DEO's written acceptance of the plans and <br />specifications if Recipient received points for "Readiness to Proceed" on its Application for Funding. <br />d. If the Recipient did not receive points for "Readiness to Proceed," it must request a wage decision(s) using <br />DEO form SC -56 at least 30 days before advertising for its construction procurement. <br />Financial Consequences: <br />Failure to comply with any one of the conditions listed above within 15 business days after the specified due <br />date will result in a financial consequence of $1,000 and $1,000 per month beyond the due date until the <br />requirement is met; and loss of "Readiness to Proceed" points, where applicable, which will impact the overall <br />score of the application. DEO shall deduct the amount of the assessed financial consequence from the <br />disbursement amount due to Recipient. If Recipient has only one (1) instance of failure to comply with this <br />agreement, DEO, in its sole discretion, may waive assessment of the financial consequence if the submittal is <br />made within 15 business days of the due date. <br />A justification for the delay and a plan for timely accomplishment shall be submitted to DEO within 15 <br />calendar days of the due date. Any subgrant agreement for which the Recipient has not completed two or <br />more of the activities listed in a. through d. above shall be rescinded unless DEO agrees that the Recipient has <br />provided adequate justification for the delay. <br />2. The Recipient shall maintain records of expenditure of funds from all sources that will allow accurate and ready <br />comparison between the expenditures and the budget/activity line items as defined in Attachment A - Project <br />Detail Budget and Deliverables and Attachment C - Activity Work Plan. <br />3. No costs may be incurred prior to the effective date of this Agreement, except for those eligible application <br />preparation costs outlined in the original Small Cities CDBG Application for Funding submitted to DEO, unless <br />pre -agreement costs were approved in writing by DEO. <br />4. The Recipient shall not exclude any firm from submitting a bid or proposal for any work funded partially or wholly <br />with CDBG funds based on a minimum experience requirement. However, a firm's experience can be considered <br />as an evaluation factor in the ranking for professional services and taken into account in evaluating the <br />36 <br />98 <br />