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CONSENT INDIAN RIVER COUNTY OFFICE OF MANAGEMENT AND BUDGET PURCHASING DIVISION DATE: February 25, 2019 TO: BOARD OF COUNTY COMMISSIONERS THROUGH: Jason E. Brown, County Administrator Kristin Daniels, Director, Office of Management and Budget FROM: Jennifer Hyde, Purchasing Manager SUBJECT: Purchase of Rollup Doors for Wastewater Plants BACKGROUND: In FY 2017/2018, the Indian River County Department of Utility Services (IRCDUS) requested two purchase orders for replacement of steel rollup doors at two wastewater treatment facilities (WWTFs). Three quotes were obtained by the department for each facility, with Customer's Choice providing the low quote for both facilities at pricing indicated below. Vendor Location CWWTF (2 doors) .WRWWTF (1 door) Customer's Choice Garage Doors & Openers, Inc. Fort Pierce $33,810.00 (PO 80976 issued 6/12/18) $17,325.00 (PO 81336 issued 8/31/18) ABCO Garage Door Company, Inc. Vero Beach $39,935.00 $19,560.00 American Roll -up Door Co. Orlando $40,561.53 $22.875.91 The County Administrator approved the issue of PO 80976, and PO 81336 was approved by the Purchasing Manager. None of the doors arrived prior to the end of the fiscal year, and the Purchase Orders were rolled over to the current FY. In November 2018, Customer's Choice notified IRCDUS that they were unable to deliver the doors so the purchase orders were canceled. Because the estimated cost of the doors exceeds the $25,000 bid threshold, the Purchasing Manager recommended the doors for both plants be acquired through a formal bid process, with assurances to IRCDUS that award would be made and the doors replaced prior to the 2019 hurricane season. Formal bids were solicited but no responsive bids were received. DISCUSSION: In the interest of providing secure rollup doors for the facilities prior to hurricane season, staff reached out to ABCO, as the second lowest quote originally obtained for the doors. ABCO has 109