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8I CONSENT AGENDA INDIAN RIVER COUNTY OFFICE OF MANAGEMENT AND BUDGET PURCHASING DIVISION DATE: TO: THROUGH: FROM: SUBJECT: March 4, 2019 BOARD OF COUNTY COMMISSIONERS Jason E. Brown, County Administrator Kristin Daniels, Director, Office of Management and Budget Jennifer Hyde, Purchasing Manager Authorization to Increase Blanket Purchase Orders BACKGROUND: Blanket Purchase orders are issued at the request of using departments to enable as needed purchases over the course of the fiscal year. The Purchasing Manager may approve purchase orders up to $25,000 (not associated with a bid or contract), and the Administrator is authorized in Section 105 of the County Code to approve purchase orders up to $50,000. DISCUSSION: The needs of some departments may exceed the Administrator's approval authority during the course of a fiscal year. Many of these purchases reflect needs that are not easily addressed through the bid process. Road base materials are only feasibly obtained from mines nearby, and purchases need to be made based on the locations of the work being undertaken by Road and Bridge. Similarly, the pro shops at Sandridge Golf Club and the County Shooting Range are tasked with maintaining an ample supply of goods necessary in support of their sports and the demand of their patrons. Pro Shop sales have been increasing annually over the past decade at Sandridge. At the Shooting Range, demand for Sporting Clays is increasing. As additional funds are needed on each Purchase Order, a request is made through the department director to the Budget Office. The Budget Office verifies funds are available and forwards the request to Purchasing. If all required approvals are in place, the Purchasing Division adds the requested funds to the Purchase Order. Pre -authorization by the Board for these requested increases will ensure the increases can be made expeditiously, after confirmation of the availability of funds by the Budget Office. 115