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8.12 Grant funds provided in excess of the amount to which the actual cost incurred to meet the terms and conditions of the grant agreement must be refunded to the E911 Board and sent to the Florida E911 Board's Post Office Box address: Florida E911 Board PO Box 7117 Tallahassee, FL 32314 The refund shall include transmittal information detailing the amount of returned funds that are excess grant funding and shall include the number of the associated grant. 9.0 Grant Reporting Procedures 9.1 Grantees will be required to submit Quarterly Reports summarizing cumulative expenditures and status of the grant project. Quarterly Reports shall include both an updated Application Form item #12 Budget/Expenditure Report and a completed Appendix III Quarterly Report Form. 9.1.1 Reporting will begin at the conclusion of the first full quarter after the award. The report periods will end on March 31, June 30, September 30, and December 31 of each year. Reports are due within 30 days of the ending report period. 9.1.2 Updated reports and associated information should be e-mailed to E911 Board-ElectronicGrantReports(a�dms.myflorida.com. 9.2 At project completion, a final Budget/Expenditure Report shall be submitted based on the same reporting requirements described in grant reporting item 9.1. The county shall determine the final completion date based on the final payment date, or the initiation date of the warranty period. Final documentation including copies of all expenditures and corresponding invoices shall be submitted within 90 days of the final report. 9.3 Change requests shall be submitted prior to deviation from any awarded grant applications. No changes or departures from the original request are authorized unless approved in writing by the E911 Board. Such requests shall be submitted using the form attached in Appendix II, Request for Change Form. Any unauthorized change shall require the return of grant funds., and any 9.3.1 Time extension requests will not be granted unless the county has executed a contract for the grant equipment and/or services, or demonstrates good cause for failure to execute a contract within twelve months of award. Good cause documentation shall include a new project timeline schedule. 9.3.2 Time extensions shall be limited to a maximum of one additional year when approved by the E911 Board. 9.3.3 Request for Change forms and associated information should be e-mailed to E911 Board-ElectronicGrantReports(a�dms.myflorida.com. 9.4 The Appendix III Quarterly Report Form shall inform the E911 Board of significant impacts to grant supported activities. Significant impacts include project status developments affecting time schedules and objectives, anticipated lower costs or producing beneficial results in addition to those originally planned. Additionally, problems, delays, or adverse conditions which will materially impair the ability to meet the timely completion of the award must be reported. The Application for E911 State Grant Program , revised 01/2018 Page 8 W Form 3A, incorporated by reference in Fla. Admin. Code R. 60FF1-5.003 E911 State Grant