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INDIAN RIVER COUNTY, FLORIDA AGENDA ITEM Assistant County Administrator / Department of General Services Parks & Conservation Resources Division CONSENT BCC Meeting 04.16.2019 Date: April 3, 2019 To: The Honorable Board of County Commissioners Thru: Michael C. Zito, Assistant County Administrator From: Beth Powell, Assistant Director, Park & Conservation Resources Subject: Award of Bid 2019038 — Jones' Pier Saltmarsh Wetland Planting DESCRIPTIONS AND CONDITIONS: Indian River County advertised and received bids for saltmarsh wetland plants, including installation, for the Jones' Pier Conservation Area saltmarsh as part of the larger improvements to the conservation area currently in the final phases of design, engineering and permitting. Staff is formalizing the bid documents for Phase I and II which will be advertised in Summer 2019. In order to provide specialty wetland plants necessary to vegetate the created saltmarsh wetland, staff prepared a bid with planting specifications specific to the wetland area. Many of these plants must be contract grown as they are not readily available in nurseries. ANALYSIS: Bids were received by Aquatic Plants of Florida for $17,958.00 and Wetlands Management SF, LLC for $16,286.25. Because of the limited availability of certain plants, both bids listed some species as not available, however, both bids were evaluated and considered to be responsive and responsible and references were contacted. Staff has determined Wetlands Management SF, LLC to be the lowest, responsive and responsible bidder. FUNDING: On December 4, 2018, the Board of County Commissioners approved an update to the 5 Year Capital Improvements Program for the period of FY 2018/19-2022/2023. Within this plan, $50,000 was identified for FY2018/19 to be funded from the Upland Mitigation Fund. Funding for the wetland plantings (and upland landscaping) is available in the following account: GL #12721037-033490-18010 Native Uplands/Other Contractual Services/Jones Pier Improvements RECOMMENDATION: Staff recommends that the Board award bid number 2019038 to Wetlands Management SF, LLC in the amount of $16,286.25. Staff further recommends that the Board approve the sample agreement and authorize the Chairman to execute it after review and approval by the County Attorney as to form and legal sufficiency, and after approval of the required insurance by the Risk Manager. ATTACHMENTS: Sample Agreement — Bid Number 2019038 APPROVED AGENDA ITEM FOR APRIL 16, 2019 87