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INDIAN RIVER COUNTY, FLORIDA MEMORANDUM /2F/ DEPARTMENTAL TO: Jason E. Brown, County Administrator FROM: Richard B. Szpyrka, P.E., Public Works Director SUBJECT: Request for Waiver of Bid Requirements for Paving Services from All Paving DATE: April 11, 2019 DESCRIPTION AND CONDITIONS On March 21, 2017, the Board approved the award of the Annual Bid for Asphalt Paving and Resurfacing to Community Asphalt Corp. for a term of one year with the option for two one-year renewals, subject to satisfactory performance, vendor acceptance, and the determination by Public Works that renewal of this annual bid is in the best interest of Indian River County. In March of 2018, Purchasing issued the first of the two one-year extensions of the Annual bid. Staff was preparing to move forward with the second renewal of the Annual Bid when Public Works was notified by Community Asphalt's primary subcontractor, All Paving, that they had not been paid by Community Asphalt for numerous County projects. Public Works staff and Purchasing reached out to Community Asphalt for information regarding this issue, but we have not been provided with information to address our concerns. All Paving has since suspended work for Community Asphalt due to non-payment. Community Asphalt has not responded to a request to provide a financial statement for staff to evaluate in consideration of an extension. As such, on March 31, 2019 the Annual Bid for Paving and Resurfacing contract with Community Asphalt expired, as staff was not willing renew the contract without Community Asphalt addressing non-payment to the subcontractor. All Paving has been providing paving services to the County as a subcontractor to Community Asphalt and has been performing well. This work includes a Public Works paving project in the Florida Ridge area, which is partially complete, and has been halted due to the expiration of the Community Asphalt contract. All Paving has provided a cost estimate of $79,155 to finish the project. Staff is requesting that the Board waive the requirement for bids and authorize the Purchasing Division to issue a purchase order in the amount of $79,155 to All Paving to complete the project. A new Annual Bid for Asphalt Paving and Resurfacing is being finalized and will be advertised to facilitate necessary work going forward. FUNDING Funding available in the amount of $79,155 in Secondary Roads/Roads and Bridges/Road Resurfacing Acct No. 10921441- 053360. RECOMMENDATIONS Staff recommends that the Board of County Commissioners waive the requirement for bids for this project and authorize the Purchasing Division to issue a purchase order in the amount of $79,155 to All Paving for completion of the paving project in Florida Ridge. ATTACHMENTS Quote from All Paving APPROVED AGENDA ITEM FOR April 23, 2019 C:\Users\Iegistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@880E27BB\@BCL@880E27BB.doc 136