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2019-106
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2019-106
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Last modified
12/27/2019 1:42:24 PM
Creation date
7/23/2019 12:03:50 PM
Metadata
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Template:
Official Documents
Official Document Type
Grant
Approved Date
07/16/2019
Control Number
2019-106
Agenda Item Number
8.D.
Entity Name
Florida Department of Emergency Management
Subject
Emergency Management Preparedness Assistance Grant
Area
Agreement Number A004
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Recipients must analyze the cost benefits of purchasing versus leasing equipment, especially high cost <br />items and those subject to rapid technical advances. <br />For more information regarding property management standards for equipment, please reference 2 <br />C.F.R. Part 200, including 2 C.F.R. §§ 200.310, 200.313, and 200.316. <br />If the recipient seeks reimbursement for equipment activities, then the following must be submitted: <br />• All invoices; <br />• The AEL # for each purchase; <br />• Proof of payment (e.g. canceled check, electronic funds transfer, credit card statement, bank <br />statement); and, <br />• Proof of purchase methodology (e.g. quotes, sole source, state contract, competitive bid results). <br />Training: <br />Training funds may be used for a range of emergency management -related training activities to enhance <br />the capabilities of state and local emergency management personnel through the establishment, support, <br />conduct, and attendance of training. Training should foster the development of a community -oriented <br />approach to emergency management that emphasizes engagement at the community level, strengthens <br />best practices, and provides a path toward building sustainable resilience. <br />The Recipient can successfully complete an authorized course either by attending or by conducting that <br />course. <br />• In order to receive payment for successfully attending a training course, the Recipient must <br />provide the Division with a certificate of completion; additionally, the Recipient must provide the <br />Division with all receipts that document the costs incurred by the Recipient in order to attend the <br />course. <br />• In order to receive payment for successfully conducting a course, the Recipient must provide the <br />Division with the course sign -in sheet. Additionally, the Recipient must provide the Division with <br />all receipts that document the costs incurred by the Recipient in order to conduct the course. <br />• In order to receive payment for successfully conducting a workshop the recipient must provide the <br />Division with workshop sign -in sheets and materials used for workshop. Additionally, the <br />Recipient must provide the Division with all receipts that document the costs incurred by the <br />Recipient in order to conduct the workshop. <br />For training, the number of participants must be a minimum of 15 in order to justify the cost of holding a <br />course. For questions regarding adequate number of participants, please contact the FDEM State <br />Training Officer for course specific guidance. Unless the recipient receives advance written approval from <br />the State Training Officer for the number of participants, then the Division must reduce the amount <br />authorized for reimbursement on a pro -rata basis for any training with less than 15 participants. <br />Allowable training -related costs include the following: <br />• Funds Used to Develop, Deliver, and Evaluate Training. This includes costs related to <br />administering the training: planning, scheduling, facilities, materials and supplies, reproduction of <br />materials, and equipment. Training shall provide the opportunity to demonstrate and validate <br />skills learned, as well as to identify any gaps in these skills. <br />• Overtime and Backfill. The entire amount of overtime costs, including payments related to <br />backfilling personnel, which are the direct result of attendance at approved training courses and <br />programs are allowable. These costs are allowed only to the extent the payment for such <br />31 <br />
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