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ifOti CONSENT AGENDA INDIAN RIVER COUNTY OFFICE OF MANAGEMENT AND BUDGET PURCHASING DIVISION DATE: July 1, 2019 TO: BOARD OF COUNTY COMMISSIONERS THROUGH: Jason E. Brown, County Administrator Kristin Daniels, Budget Director FROM: Jennifer Hyde, Purchasing Manager SUBJECT: Designation of Excess Equipment as Surplus and Authorization for Disposal of Vehicles BACKGROUND: The equipment on the attached list has been determined excess to the needs of Indian River County and requires disposal in accordance with Florida Statutes and Finance Policies. Items previously authorized by the Board for disposal by online auction will be sold and the funds received returned to the appropriate accounts. DISCUSSION: On April 15, 2014, the Board approved agreements with two governmental online auction sites, GovDeals and Public Surplus and authorized staff to sell surplus, with the exclusion of titled assets such as vehicles online, rather than hold for live auction. The last live auction was hosted by the Sheriffs Department on December 3, 2017. A total of 49 vehicles were available for sale, including 40 vehicles from BCC departments. Currently, only 32 vehicles have been submitted as excess since that last auction (with nearly half of those submitted in the last three months). Since the last live auction, the Sheriff's Department has begun selling surplus vehicles online, leaving the BCC the only agency in the County not doing so. Because of the decreased participation by other agencies and fewer vehicles to be sold, the attraction of a live local auction is significantly decreased. As with other assets and tangible goods, there are many benefits to being able to auction vehicles as soon as they are declared excess, including selling before the value decreases from sitting idle and exposure to elements and potential vandalism, a wider audience of potential bidders, guaranteed payment, and reduction in staff time required from Fleet and Purchasing. 134