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2019-113
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2019-113
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Last modified
12/27/2019 1:59:58 PM
Creation date
9/9/2019 10:21:33 AM
Metadata
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Template:
Official Documents
Official Document Type
Grant
Approved Date
08/13/2019
Control Number
2019-113
Agenda Item Number
8.E.
Entity Name
State of Florida, Division of Emergency Management
Subject
Emergency Management Preparedness Assistance Grant (EMPG)
Federally-Funded Subgrant Agreement G002 to operate Emergency Management Program
Project Number
G0002
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Recipient seeks reimbursement for travel costs that exceed the amounts stated in section 112.061(6)(b), <br />Florida Statutes ($6 for breakfast, $11 for lunch, and $19 for dinner), then the Sub -Recipient must provide <br />documentation that: <br />i. The costs are reasonable and do not exceed charges normally allowed by <br />the Sub -Recipient in its regular operations as a result of the Sub -Recipient's written travel policy; and, <br />ii. Participation of the individual in the travel is necessary to the Federal award. <br />i. The Division's grant manager, as required by section 215.971(2)(c), Florida Statutes, <br />shall reconcile and verify all funds received against all funds expended during the grant agreement period <br />and produce a final reconciliation report. The final report must identify any funds paid in excess of the <br />expenditures incurred by the Sub -Recipient. <br />j. As defined by 2 C.F.R. §200.53, the term "improper payment" means or includes: <br />i. Any payment that should not have been made or that was made in an <br />incorrect amount (including overpayments and underpayments) under statutory, contractual, <br />administrative, or other legally applicable requirements; and, <br />ii. Any payment to an ineligible party, any payment for an ineligible good or <br />service, any duplicate payment, any payment for a good or service not received (except for such <br />payments where authorized by law), any payment that does not account for credit for applicable <br />discounts, and any payment where insufficient or lack of documentation prevents a reviewer from <br />discerning whether a payment was proper. <br />(10)RECORDS <br />a. As required by 2 C.F.R. §200.336, the Federal awarding agency, Inspectors General, <br />the Comptroller General of the United States, and the Division, or any of their authorized representatives, <br />shall enjoy the right of access to any documents, papers, or other records of the Sub -Recipient which are <br />pertinent to the Federal award, in order to make audits, examinations, excerpts, and transcripts. The right <br />of access also includes timely and reasonable access to the Sub -Recipient's personnel for the purpose of <br />interview and discussion related to such documents. Finally, the right of access is not limited to the <br />required retention period but lasts as long as the records are retained. <br />b. As required by 2 C.F.R. §200.331(a)(5), the Division, the Chief Inspector General of <br />the State of Florida, the Florida Auditor General, or any of their authorized representatives, shall enjoy the <br />right of access to any documents, financial statements, papers, or other records of the Sub -Recipient <br />which are pertinent to this Agreement, in order to make audits, examinations, excerpts, and transcripts. <br />The right of access also includes timely and reasonable access to the Sub -Recipient's personnel for the <br />purpose of interview and discussion related to such documents. <br />c. As required by Florida Department of State's record retention requirements (Chapter <br />119, Florida Statutes) and by 2 C.F.R. §200.333, the Sub -Recipient shall retain sufficient records to show <br />its compliance with the terms of this Agreement, as well as the compliance of all subcontractors or <br />6 <br />
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