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INDIAN RIVER COUNTY <br />OFFICE OF MANAGEMENT AND BUDGET <br />PURCHASING DIVISION <br />DATE: June 20, 2019 <br />TO: BOARD OF COUNTY COMMISSIONERS <br />THROUGH: Jason E. Brown, County Administrator <br />Kristin Daniels, Director, Office of Management and Budget <br />FROM: Jennifer Hyde, Purchasing Manager <br />SUBJECT: First Renewal and Modification of Annual Bid 2018057 for Medical Supplies <br />BACKGROUND: <br />On June 12, 2018, the Board of County Commissioners awarded the annual bid for Medical <br />Supplies to Bound Tree Medical, Concordance Healthcare Solutions, LLC and Henry Schein. The <br />Board also authorized the Purchasing Manager to renew the bid for two additional one year <br />periods subject to satisfactory performance, vendor acceptance, and the determination that. <br />renewal of this annual bid is in the best interest of Indian River County. <br />In response to the Purchasing Division's request to exercise the first renewal, two of the three <br />firms indicated some items had been subject to a nationwide price increase, and requested a <br />modification to their pricing on certain items. <br />Henry Schein did not request any modification to their pricing, and their award has been renewed <br />by the Purchasing Manager, as authorized by the Board during award of the bid. <br />ANALYSIS: <br />The quantities and types of items needed vary, and are typically ordered monthly to minimize <br />inventory and ensure shelf -life isn't exceeded. The Fire Rescue Division purchases from the lowest <br />priced vendor for the items needed. The Division anticipates expenditures to be comparable for <br />the remainder of the fiscal year with an additional allowance for the rate increase. <br />Bound Tree has proposed increases to the pricing on 46 of 174 items, and a decrease on two <br />items, with an average price increase of 24% for the 48 items with changed pricing. Concordance <br />has requested an increase to pricing on nine items, and identified four items they cannot provide <br />fixed pricing on, and will therefore be removed from award. Concordance's average price increase <br />on the nine items changed is 21.5%. <br />Tabulation of the updated pricing is available from the Purchasing Division upon request. <br />64 <br />