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response was received first (as indicated on the Purchasing receipt time stamp and associated <br />log). <br />C. Price Adjustment. Where appropriate, contracts may be awarded with a provision <br />for upward or downward price adjustments, provided such adjustments were part of the bid <br />documents. <br />D. Cancellation after Award. The Board may cancel a bid award at any time prior to <br />execution of the contract by all parties, including the County. <br />4.4 ADDITIONAL REQUIREMENTS FOR CONSTRUCTION AND PUBLIC WORKS CONTRACTS <br />A. Bid Package Preparation. A complete packet of all bid documents including the <br />original specifications and standardized terms and conditions shall be provided by the <br />Originating Department to the County Attorney for approval. A copy of the bid documents <br />indicating approval by the County Attorney shall be forwarded to the Purchasing Division for <br />final review. <br />B. Public. Notice. Bids will be advertised as set forth in Florida Statute 255.0525(2) <br />and Indian River County Code paragraph 105.04. <br />C. Recommendation for Award. <br />1. The Purchasing Division will review the Originating Department's <br />recommendation for Award and prepare an agenda item for submission to the Board. <br />Recommendation of award must be submitted to the Purchasing Division no less than 10 <br />days prior to the proposed commission meeting to facilitate both preparation of the <br />agenda and public notice of the recommendation for a period of more than seven days, <br />ensuring no bidder's right to protest is subverted. Should the Originating Department <br />prefer to prepare an Agenda Item due to complexity of the bid, the item shall be routed <br />through the Purchasing Division prior to finalization. <br />2. If a proposed or sample contract is included in the agenda item, the <br />Originating Department is responsible for routing the proposed contract through the office <br />of the County Attorney. The written recommendation should only request permission for <br />the Board Chairman to execute the contract if the proposed or sample contract is included <br />with the agenda item. A contract must be executed by the other party prior to submission <br />to the Board Chairman to sign. <br />3. If a proposed or sample contract is not included in the agenda item, it shall <br />be the Originating Department's responsibility at a later date, to prepare an agenda item <br />requesting execution by the Board Chairman, to route the agenda item for required <br />approvals, and to present the item at a Board meeting. A contract must be executed by <br />the other party prior to submission to the Board Chairman to sign. A copy of the agenda <br />item materials and the executed contract shall be provided to the Purchasing Division for <br />its records. <br />212 <br />