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2019-139
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2019-139
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5. Grant Funds and Payment: The approved Grant for the Grant Period is see Exhibit A <br />($5,023,767). The amount of federal funds obligated under this Contract by the <br />County to the Subrecipient is see Exhibit A ($3,381,882). The County agrees to <br />reimburse the Subrecipient from such Grant funds for actual documented costs <br />incurred for Grant Purposes provided in accordance with this Contract. <br />Reimbursement requests may be made no more frequently than monthly. Each <br />reimbursement request shall contain the information, at a minimum, that is set forth in <br />Exhibit "B" attached hereto and incorporated herein by this reference. All <br />reimbursement requests are subject to audit by the County. In addition, the County <br />may require additional documentation of expenditures, as it deems appropriate. <br />6. Indirect costs: Subrecipient is permitted to charge an indirect cost rate of 0% to the <br />federal award because indirect costs are charged directly through an approved <br />indirect cost allocation plan. (The rate shall be based on either the County's federally <br />negotiated indirect cost rate or, if no such rate has been obtained, a fixed rate of 10% <br />of modified total direct costs). <br />7. Additional Obligations of Subrecipient. <br />7.1 Records: The Subrecipient shall maintain adequate internal controls in order to <br />safeguard the Grant. In addition, the Subrecipient shall maintain adequate records <br />fully to document the use of the Grant funds for at least three (3) years after the <br />expiration of the Grant Period. The County and its auditors shall have access to all <br />books, records, documents and financial statements as required by the County to <br />meet federal requirements or by this Section for the purpose of inspection or audit <br />during normal business hours at the County's expense, upon five (5) days prior written <br />notice. <br />7.2 Compliance with Laws: The Subrecipient shall comply at all times with all <br />applicable federal, state, and local laws, rules, and regulations, including Title 2 US <br />Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost <br />Principals, and Audit Requirements of Federal Awards (Uniform Guidance), Florida <br />Statutes, Chapter 10.550, Rules of the Auditor General, and the terms and conditions <br />of the Award. <br />7.3 Quarterly Performance Reports: The Subrecipient shall submit quarterly, <br />cumulative, Performance Reports to the Metropolitan Planning Organization <br />Department of the County within fifteen (30) business days following: December 31, <br />March 31, June 30, and September 30. These reports should include but not limited to <br />grant expenses and other statistics as required by the grant during the quarter, and <br />the progress the agency has made toward meeting their goals and objectives as they <br />stated in their RFP response. <br />7.4 Audit Requirements: If Subrecipient receives $100,000 or more in the aggregate <br />from all Indian River County government funding sources, the Subrecipient is required <br />to have an audit completed by an independent certified public accountant at the end of <br />the Subrecipient's fiscal year. Within 180 days of the end of the Subrecipient's fiscal <br />year, the Subrecipient shall submit the audit to the Indian River County Office of <br />Management and Budget. The fiscal year will be as reported on the application for <br />funding, and the Subrecipient agrees to notify the County prior to any change in the <br />fiscal period of Subrecipient. The Subrecipient acknowledges that the County may <br />deny funding to any Subrecipient if an audit required by this Contract for a prior fiscal <br />year is past due and has not been submitted within the 180 day period. <br />
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