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INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Honorable Board of County Commissioners THROUGH: Jason Brown, County Administrator THROUGH: Tad Stone, Director of Emergency Services FROM: Maria Resto, Radiological Emergency Analyst/Radio System Manager DATE: September 9, 2019 SUBJECT: Approval of Change Order for Radio System P25 Migration Project It is respectfully requested that the information contained herein be given formal consideration by the Board of County Commissioners at the next scheduled meeting. DESCRIPTION: On August 16, 2016, the Board approved the P25 migration project for the County's radio system. The project is part of the County's Capital Improvement Element (CIE) and structured in phases over a five-year period. On February 5, 2019, the Board approved Work Order No. 4 for the project, which included the purchase and installation of a logging recorder system for radio traffic as Milestone 5 for a cost of $116,923.75. After consulting with 911 staff and technicians, it was determined that separately recording 911 calls and radio traffic would no longer be operationally effective. The new cost for the logging recorder system is of $165,619.00. The project was originally budgeted as an Optional Sales Tax expenditure; however since the proposed logging recorder covers both the radio and the 911 system, staff recommends half the cost to be derived from the 911 Surcharge Fund/Communication Center. Continuing with the Board approved P25 migration project and agreement for service; the attached quote outlines costs of $165,619.00, making the total cost of Amended Work Order No. 4 of $1,545,915.34 FUNDING: ITEM Amount Account Number Logging Recorder $82,809.50 31512022-066510-16004 Logging Recorder $82,809.50 12013325-066510-16004 Funding for half of the proposed logging recorder, or $82,809.50 is budgeted and available from Optional Sales Tax/Fire Services/800MHZ Upgrade account. Funding for the remaining half to be paid from the 911 Surcharge Fund will be funded via. budget amendment from 911 Surcharge Fund/Cash Forward Oct 1st