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2019-146
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2019-146
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Last modified
12/27/2019 2:16:43 PM
Creation date
10/17/2019 11:31:44 AM
Metadata
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Template:
Official Documents
Official Document Type
Contract
Approved Date
09/10/2019
Control Number
2019-146
Agenda Item Number
8.V.
Entity Name
State of Florida, Department of Health
Subject
Contract for the Operation of the Indian River County Health Department,
Year 2019-2020
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reflected in Attachment II, Part I of this contract, with special capital projects explained in <br />Attachment V. <br />f. There shall be no transfer of funds between the three levels of services without a <br />contract amendment unless the CHD director/administrator determines that an emergency <br />exists wherein a time delay would endanger the public's health and the Deputy Secretary for <br />County Health Systems has approved the transfer. The Deputy Secretary for County Health <br />Systems shall forward written evidence of this approval to the CHD within 30 days after an <br />emergency transfer. <br />g. The CHD may execute subcontracts for services necessary to enable the CHD to <br />carry out the programs specified in this contract. Any such subcontract shall include all <br />aforementioned audit and record keeping requirements. <br />h. At the request of either party, an audit may be conducted by an independent CPA on <br />the financial records of the CHD and the results made available to the parties within 180 <br />days after the close of the CHD fiscal year. This audit will follow requirements contained in <br />OMB Circular A-133 and may be in conjunction with audits performed by County <br />government. If audit exceptions are found, then the director/administrator of the CHD will <br />prepare a corrective action plan and a copy of that plan and monthly status reports will be <br />furnished to the contract managers for the parties. <br />i. The CHD shall not use or disclose any information concerning a recipient of services <br />except as allowed by federal or state law or policy. <br />j. The CHD shall retain all client records, financial records, supporting documents, <br />statistical records, and any other documents (including electronic storage media) pertinent to <br />this contract for a period of five (5) years after termination of this contract. If an audit has <br />been initiated and audit findings have not been resolved at the end of five (5) years, the <br />records shall be retained until resolution of the audit findings. <br />k. The CHD shall maintain confidentiality of all data, files, and records that are <br />confidential under the law or are otherwise exempted from disclosure as a public record <br />under Florida law. The CHD shall implement procedures to ensure the protection and <br />confidentiality of all such records and shall comply with sections 384.29, 381.004, 392.65 <br />and 456.057, Florida Statutes, and all other state and federal laws regarding confidentiality. <br />All confidentiality procedures implemented by the CHD shall be consistent with the <br />Department of Health Information Security Policies, Protocols, and Procedures. The CHD <br />shall further adhere to any amendments to the State's security requirements and shall <br />comply with any applicable professional standards of practice with respect to client <br />confidentiality. <br />I. The CHD shall abide by all State policies and procedures, which by this reference are <br />incorporated herein as standards to be followed by the CHD, except as otherwise permitted <br />for some purchases using County procedures pursuant to paragraph 6.b. <br />5 <br />
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