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A TRUE COPY <br />CMTIFICATION ON LAST PAGE <br />J.R. SMITH, CLERK <br />STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-010-40 <br />LOCAL AGENCY PROGRAM AGREEMENT PROGRAOGCOOG-M718 <br />Page 2 of 15 <br />1. Legislative approval of the Department's appropriation request in the work program year that the <br />Project is scheduled to be committed; <br />ii. Availability of funds as stated in paragraphs 5.1. and 5.m. of this Agreement; <br />iii. Approval of all plans, specifications, contracts or other obligating documents and all other terms of <br />this Agreement; and <br />iv. Department approval of the Project scope and budget at the time appropriation authority becomes <br />available. <br />5.. Requisitions and Payments <br />a. The Recipient shall provide quantifiable, measurable, and verifiable units of deliverables. Each deliverable <br />must specify the required minimum level of service to be performed and the criteria for evaluating successful <br />completion. The Project and the quantifiable, measurable, and verifiable units of deliverables are described <br />more fully in Exhibit "A". <br />b. Invoices shall be submitted by the Recipient in detail sufficient for a proper pre -audit and post -audit based <br />on the quantifiable, measurable and verifiable units of deliverables as established in Exhibit "A". <br />Deliverables must be received and accepted in writing by the Department's Project Manager prior to <br />payments. Requests for reimbursement by the Recipient shall include an invoice, progress report and <br />supporting documentation for the period of services being billed that are acceptable to the Department <br />The Recipient shall use the format for the invoice and progress report that is approved by the <br />Department. <br />c. The Recipient shall charge to the Project account all eligible costs of the Project except costs agreed to be <br />borne by the Recipient or its contractors and subcontractors. Costs in excess of the programmed funding <br />or attributable to actions which have not received the required approval of the Department shall not be <br />considered eligible costs. All costs charged to the Project, including any approved services contributed by <br />the Recipient or others, shall be supported by properly executed payrolls, time records, invoices, contracts <br />or vouchers evidencing in proper detail the nature and propriety of the charges. <br />d. Supporting documentation must establish that the deliverables were received and accepted in writing by <br />the Recipient and must also establish that the required minimum level of service to be performed based on <br />the criteria for evaluating successful completion as specified in Exhibit "A" was met. All costs invoiced <br />shall be supported by properly executed payrolls, time records, invoices, contracts or vouchers evidencing <br />in proper detail the nature and propriety of charges as described in Exhibit "F", Contract Payment <br />Requirements. <br />e. Bills for travel expenses specifically authorized in this Agreement shall be submitted on the Department's <br />Contractor Travel Form No. 300-000-06 and will be paid in accordance with Section 112.061, Florida <br />Statutes and the most current version of the Disbursement Handbook for Employees and Managers. <br />f. Payment shall be made only after receipt and approval of goods and services unless advance payments <br />are authorized by the Chief Financial Officer of the State of Florida under Chapters 215 and 216, Florida <br />Statutes or the Department's Comptroller under Section 334.044(29), Florida Statutes. <br />❑ if this box is selected, advance payment is authorized for this Agreement and Exhibit "H", <br />Alternative Advance Payment Financial Provisions is attached and incorporated into this <br />Agreement. <br />If the Department determines that the performance of the Recipient is unsatisfactory, the Department shall <br />notify the Recipient of the deficiency to be corrected, which correction shall be made within a time -frame to <br />be specified by the Department. The Recipient shall, within thirty (30) days after notice from the Department, <br />provide the Department with a corrective action plan describing how the Recipient will address all issues of <br />contract non-performance, unacceptable performance, failure to meet the minimum performance levels, <br />deliverable deficiencies, or contract non-compliance. If the correctiveaction plan is unacceptable to the <br />