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EX HIBIT B [From policyadopted by Indian River County Board Of County Commissioners on May 16, 2017.] "D Nonprofit Agency. Responsibilities After Award. of. Funding 1 ' Indian River County provides funding to all nonprofit agencies ona reimbursement basis only. 2 .. All reimbursable expenses 'Must be documented by an invoice and/or a'copy of the canceled check. Any expense not documented properly to the satisfaction of the Office of Management :& Budget and/or:the County Administrator may not be. reimbursed: 3 If an agency repeatedly fails to provide adequate documentation, this may be reported' to the Board: of Commissioners: In the event an agency provides inadequate documentation 'on a consistentbasis, funding may be discontinued immediately. Additionally, this may"adversely affect future funding requests. 4 Expenditures may only be reimbursed from thefiscal year for which funding was awarded: For example, no expenditures prior: to October 1st may be reimbursed with funds from the following year,. Additionally, if any funds are unexpended at theend of a fiscal year,:these funds are not carried over, to the next year unless expressly authorized by the Board of Commissioners. 5. All requestsfor reimbursement:at fiscal year-end (September 30) mustbe: submittedon a timely basis. Each year; the Office of. Management & Budget will send a letter to all nonprofit agencies advising of .the deadline for reimbursement requests for the fiscal year:. This deadline is typically early to mid-October, since the Finance Department does not process checks for the prior fiscal year beyond that point: 6. .Each reimbursement request must include a summary of expenses by type. These summaries should bebroken down into salaries; benefits, :supplies, contractual services,: etc. If Indian River County is reimbursing an agency for only a portion of •an expense (e.g. salary of en employee); then the:method for this portion should be disclosedon:the summary: The Office of Management & Budgethas summary forms available: 7 Indian River County will not reimburse. certain types of expenditures: 'These expenditure types are listed below. Travel expenses for travel outside the County including but not limited to;. mileage .' reimbursement, hotel rooms,; meals; meal allowances, per Diem, and tolls. Mileage reimbursement for local travel (within Indian River County) is allowable.; b. • Sick or.Vacation payments for employees: Since agencies may have various sick and '. vacation pay policies; these must be provided fromother sources. c. ; Any expenses not associated with the provision of the program for which the County hasawarded funding. d Any expense not outlined in the agencys funding application. The County reserves the right to decline reimbursement for any expense:as deemed necessary." . .