Laserfiche WebLink
The County agrees to reimburse the Recipient from such Grant funds for actual <br />documented costs incurred for Grant Purposes provided in accordance with this Contract. <br />Reimbursement requests may be made no more frequently than monthly. Each <br />reimbursement request shall contain the information, at a minimum, that is set forth in <br />Exhibit "B" attached hereto and incorporated herein by this reference. All reimbursement <br />requests are subject to audit by the County. In addition, the County may require additional <br />documentation of expenditures, as it deems appropriate. <br />5. Additional Obligations of Recipient. <br />5.1 Records. The Recipient shall maintain adequate internal controls in order to <br />safeguard the Grant. In addition, the Recipient shall maintain adequate records fully to <br />document the use of the Grant funds for at least three (3) years after the expiration of the <br />Grant Period. The County shall have access to all books, records, and documents as <br />required in this Section for the purpose of inspection or audit during normal business <br />hours at the County's expense, upon five (5) days prior written notice. <br />5.2 Compliance with Laws. The Recipient shall comply at all times with all applicable <br />federal, state, and local laws, rules, and regulations. <br />5.3 Quarterly Performance Reports. The Recipient shall submit quarterly, cumulative, <br />Performance Reports to the Human Services Department of the County within fifteen (15) <br />business days following: December 31, March 31, June 30, and September 30. These <br />reports should include but not limited to the number of unduplicated children served during <br />the quarter, and the progress the agency has made toward meeting their goals and <br />objectives as they stated in their RFP response. <br />5.4 Audit Requirements. If Recipient receives $100,000 or more in the aggregate from all <br />Indian River County government funding sources, the Recipient is required to have an audit <br />completed by an independent certified public accountant at the end of the Recipient's fiscal <br />year. Within 180 days of the end of the Recipient's fiscal year, the Recipient shall submit <br />the audit to the Indian River County Office of Management and Budget. The fiscal year will <br />be as reported on the application for funding, and the Recipient agrees to notify the County <br />prior to any change in the fiscal period of Recipient. The Recipient acknowledges that the <br />County may deny funding to any Recipient if an audit required by this Contract for a prior <br />fiscal year is past due and has not been submitted by May 1. <br />5.4.1 The Recipient further acknowledges that, promptly upon receipt of a qualified opinion <br />from their independent auditor, such qualified opinion shall immediately be provided to the <br />Indian River County Office of Management and Budget. The qualified opinion shall <br />thereupon be reported to the Board of County Commissioners and funding under this <br />Contract will cease immediately. The foregoing termination right is in addition to any other <br />right of the County to terminate this Contract. <br />5.4.2 The Indian River County Office of Management and Budget reserves the right at any <br />time to send a letter to the Recipient requesting clarification if there are any questions <br />regarding a part of the financial statements, audit comments, or notes. <br />5.5 Insurance Requirements. Recipient shall, no later than October 1, 2019, provide to the <br />Indian River County Risk Management Division a certificate or certificates issued by an <br />insurer or insurers authorized to conduct business in Florida that is rated <br />