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Board of County Commissioners Meeting Minutes - Final July 16, 2019 Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner O'Bryan, and Commissioner Zorc 12.G.4. 19-0629 Award of Contract for Meter Deployment Services Recommended Action: Staff recommends the Board of County Commissioners (BCC) authorize the chairman to endorse the Agreement for Meter Deployment Services between Indian River County and National Metering Services, Inc. for $3,083,663.80, after final review and approval by the County Attorney. Staff also recommends the BCC authorize staff to issue work change directives related to the Meter Deployment program in order to assure that work can continue expeditiously after discovery of unique field conditions as long as such directives do not alter the overall scope of the program and do not exceed $308,366.00, as detailed in Exhibit 2 of the contract. It is understood that upon completion of the project, staff would provide a report to the BCC that fully describes the final authorized amount. Attachments: Staff Report Agreement for Meter Deployment Services Projected Pricing Utility Services Director Vincent Burke used a PowerPoint Presentation to provide a detailed explanation of the Automatic Meter Reader (AMR) project, remarking that the AMR system would detect dead meters, water theft and water leaks, increase efficiency in reading meters due to registering the meter reads while driving by the general location of the meter, reduce the number of vehicles needed for reading the meters, reduce liability and worker's compensation claims, and extend the time between check valve replacements from five (5) years to ten (10) years. In addition, he noted that customers would be able to better manage their water usage by identifying leaks, which would improve customer satisfaction and increase water conservation awareness. Director Burke spoke on National Metering Services, Inc. (NMS), the top rated firm for Meter Deployment Services, and confirmed that all NMS employees would be with identification, dressed in uniform, and driving NMS company vehicles. He clarified the extensive Community Outreach Campaign, which included toll free call center access to best provide information and answers to all customers. Commissioner O'Bryan received clarification from Director Burke that the AMR meters would be able to be read through dirt and water; and that during installation, a customer's water would be shut off approximately 20 minutes, with the possibility of up to two (2) hours if issues were to arise. Director Burke confirmed that approximately 500 AMR meters would be installed per week. Indian River County Florida Page 12